I would like to create a series of test conditions in a Word document that are numbered from 1 through 22. I would like these to be cross-referenceable fields. Is there a way to do this other than putting them in as captions?

You could use numbered headings. These can be used both for building an automated Table of Contents and for cross-referencing. If you add the hyperlink forward/back buttons to Word's QAT, that will facilitate navigation.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Why use Microsoft Word’s built-in heading styles? by Shauna Kelly
How to create a table of contents in Microsoft Word by Shauna Kelly
How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly

Thanks for your reply. I'm still not smart enough, however.

I'm not sure what you mean by this statement:
"If you add the hyperlink forward/back buttons to Word's QAT"

Also, I'm somewhat limited, because I'm modifying an existing document, and I don't want to over-jigger the structure of it. Here are two examples of the headings I'm talking about:

"Condition 1: L1 GCU Failsafe"

"Condition 2: L1 GCU Fan 1 Air to Ground Operational Test Failure"

I really just want the "1" and "2" to increment automatically as test conditions are added, and I need them to be tied into automatic field updating. I am somewhat familiar with using heading structure, but is there a way to do it without having the condition number at the beginning of the line? In other words, these test conditions are located one heading level below level 3, and I don't want them to look like this:

"3.29.6.1 Condition 1: L1 GCU Failsafe"

What you have to do is to modify a heading style to include the word "Condition" preceding the numerical value (I used heading style 4 for illustration purposes). See the attachment (of course, you would have to modify it to your style, spacing, etc.).

Hope this helps...

Attached Files

MSWord Example.doc (27.5 KB, 14 views)

Modifying the QAT and Ribbon in Microsoft Word

You can add forward and back buttons to the QAT.

These are found under Commands not in the Ribbon and are actually the webgoforward and webgoback commands. See the screenshots below.

When you click on a hyperlink within your document and jump to that location, the Back button will become active and by clicking on it, you will go back to the original location. That is the state shown in the second image. When you use the Back button, the Forward button becomes active and you can use it to return to the hyperlink target. Alt+arrow does the same thing.

Attached Images

	00 deleteme 1.png (50.0 KB, 17 views)
	00 deleteme 2.png (1.6 KB, 17 views)

Thanks, JimP and Charles Kenyon.

I'm almost there. JimP, I got this to basically work by creating a new style and a new numbering format, based on your advice. Now, however, I can't get my newly numbered conditions to show up in the Navigation Pane. Can you help with that?