As the title states, is it possible to have headers on every page that I can have information pertinent to that page on.

Reason:

I am trying to sort a procedures manual and want each page to have a header containing

Company name: (doesn't change)
Title - PROCEDURES MANUAL: (doesn't change)
Procedure Ref: PM-3.5 (this needs to change as and when the procedure changes)
Issue No: (needs to change if the page is changed in anyway)
Approved: (doesn't change)
Page 1 of 4 (needs to change to 2 of 4 etc, but then startfrom 1 again when the Procedure Ref: above changes) (so PM-3.5 changes to PM-3.6)

The reason behind wanting it set as a header is so that when adding to a page and you overflow thepage I dont want thenext 'Header' tobe half way down thepage, itneeds (obviously) to stay at the top.

Can anyone get their heads around that lot?

Basic steps - ideas:

1. Put the information you want to show up in your header in the body of the document.
2. Use custom character styles to mark the parts you want in the header.
3. Each procedure starts with a Section break - new page.
4. Each Section is set to use a different first page header (which may be blank).
5. In your continuation headers you incorporate your information from the body that has been marked with your custom styles using the StyleRef Field. (That was the reason for marking the text in the body with the character style.)
6. In each section restart the page numbering at 1.
7. Instead of a NumPages field in your page x of y format use a SectionPages field.

The first two items in your list - company name and title - could be Document Property Content Controls wherever used instead of using the StyleRef field. If changed in one spot, changes in all. Repeating Data (Populating Multiple Like Fields)

See Sections / Headers and Footers in Microsoft Word 2007-2013 for more. The word "Section" like "paragraph" is a term of art in Word jargon.

Note, with use of the StyleRef field, you will not need different Word headers in each section. The StyleRef fields will pick up the changes as they happen and modify your headers appropriately.

More on Page X of Y
Page X of Y Building Blocks
Page Numbering Different in Headers and Footers

More on Styles
Understanding Styles in Microsoft Word

Thank you for your fast responce, I will let you know how I get on, I've not used Word much other than letter writing, etc so will be a good exercise,

Cheers,

Andy.

Well, how confused could I be lol!

I have tried working through your listed stages and have attempted to use the links for further information and I think I have taken backward steps rather than forward ones lol

Knew I was going to fluff this one!

OK let's start with the StyleRef Field and Styles.

Office 2010 has a character style built in called Strong which is generally Bold text in most Themes.

In a document, select any word and apply the Strong style to it.

Then, elsewhere in the document (it could be the Header) create a StyleRef field referring to the Strong style.

If you wish, simply copy the following and paste it into your document:
StyleRef "Strong"

Then select the text you just pasted and press Ctrl-F9 to make it a field. Then press F9 to update the field. The text which you marked with your Strong style will appear instead of what you pasted. If you change that text, it will change in the StyleRef field. (If your field is in a header this change will take place immediately.)

A key idea here is that you can create your own character styles and give them your own names. Those styles do not need to be formatted any differently than surriounding text. So, if your surrounding text is formatted using the "Body Text" style, the text in your custom style would look the same. You could name one style ProcedureRef, for instance. (While Style names can have spaces, when used for this purpose it is perhaps simpler to not use them.) You would apply that character style to every ProcedureRef in your document the first time it is used.

The following may be helpful: Useful StyleRef Tricks

Let me know when you have this part working for you and we'll look at some of the other steps.

Keep in mind that I am a practicing trial lawyer and this is a hobby for me. The response time may be less than would be ideal. My practice and clients have to come first.

Thanks Charles,

once again I will try and follow your prompts and will let you know how I get on,

Kindest regards,

Andy.

PS- Time is of no importance (well I would like to achieve the 'Procedures Manual' by Oct '14) and obviously work comes first

I haven't got far 'Ctrl-F9' = {Strong}, 'F9' = Error! Bookmark not defined.

Regards,

Andy

You left off the field: StyleRef and turned it into a reference to a nonexistent bookmark named Strong.

{ StyleRef "Strong" }

Tried that as well

Ctrl-F9 = { StyleRef "Strong" }
F9 =

Error! Use the Home tab to apply Strong to the text that you want to appear here.
Andy

Andy,

Word wants something formatted using the Strong style before it will refer to it. (StyleRef) You did step 2 fine, but step 1 is required to get our result. In your actual document, not this practice document, you will want to create your character styles and apply them before creating StyleRef fields that try to find them.

In this case, once you have applied the Strong style to some text, go back to the error message and press the F9 key to update the field.

Now, in your practice document,

1. create a header with a StyleRef field to the strong style.
2. Go back into the body of your document and change the target text, keeping the Strong formatting.
3. Notice what happens to the StyleRef field in the header.
4. Notice what happens (or doesn't happen) to the StyleRef field in the body of the text. StyleRef fields in headers and footers update virtually simultaneously. Those in the body of a document require something more. Since the fields you will be using will be in headers or footers this doesn't matter to you now.
5. Put a few blank paragraphs (Enter key) in and format those as Body Text (not Strong). At the end, type "Second Target" and format it as Strong.
6. Return to the Body Text style formatting. Add a blank paragraph or two.
7. Create a new StyleRef field referring to the Strong formatting.
8. See what that field shows.
9. Now, create a StyleRef field above your second Target and see what that one shows.
10. Move to the point immediately above this latest StyleRef field and press Ctrl+Enter to insert a manual page break.
11. Press Ctrl+A and then F9.
12. Look at each of the StyleRef fields, including those in the header on both the first and second page.
13. Note that you did not make a different header for the second page but it shows something different because of the StyleRef field.

Now, you should have some grasp of how a StyleRef Field works. It is very dynamic. Save this link as a reference.

While I am working, your next reading assignment is:
Understanding Styles in Microsoft Word
Sections / Headers and Footers in Microsoft Word 2007-2013

• Each new procedure in your manual will begin following a Section break - new page.
• Each part of your text that you want to be used to identify the procedure in the header must be marked with a separate custom character style.
• The same character style is used to mark the same identifier in each procedure.
• Each of those sections will be set to have a different first-page header.
• The continuation page headers will have your StyleRef fields.

Make a copy of your procedure manual and play with these concepts in the copy.

Hang in there. This stuff is complex, but it is something that can be done. After all, I'm a lawyer and I can do it.