Footnotes with tables across 2 pages

daithy · #1 03-27-2023, 11:02 AM

I have a large table which spans across 2 pages. The table has a footnote.

By default, Word will place the footnote either at the end of text or page. Which in both cases would be on the second page.

Is there a way to have the footnote on both pages?

kilroyscarnival · #2 03-27-2023, 01:51 PM

If it's not over 255 characters, you could put the footnote in the footer, and that would put it on both pages.

Charles Kenyon · #3 03-27-2023, 02:46 PM

Quote:

Originally Posted by kilroyscarnival

If it's not over 255 characters, you could put the footnote in the footer, and that would put it on both pages.

I'm curious. Where are you getting a 255 character limitation for the footer?

kilroyscarnival · #4 03-28-2023, 05:28 AM

Quote:

Originally Posted by Charles Kenyon

I'm curious. Where are you getting a 255 character limitation for the footer?

Oops, Charles, you're absolutely right -- I was thinking of what happens in Excel, where I have had the experience of exceeding either the header or footer character limit.

daithy · #5 03-28-2023, 10:55 AM

Quote:

Originally Posted by kilroyscarnival

If it's not over 255 characters, you could put the footnote in the footer, and that would put it on both pages.

Thanks but that wouldn't work for me as the document already has the footer populated for something else.

I am attaching an mock example. I would be nice if the footnote was duplicated on both pages. With the line as well.

daithy · #6 03-28-2023, 10:57 AM

Also is there are way to edit the footnotes that instead of e.g. 1,2,3 they would display as [1],[2],[3] in bold?

Charles Kenyon · #7 03-28-2023, 11:38 AM

The [1], [2], [3] issue would be best addressed in a separate question to get the best answers. I believe this has been asked and answered in the past.

You cannot get a footnote to repeat on two pages as a footnote.

You could add a couple of cross-references to the footnote, one to the number and one to the text after your table.

daithy · #8 03-28-2023, 12:07 PM

Quote:

Originally Posted by Charles Kenyon

The [1], [2], [3] issue would be best addressed in a separate question to get the best answers. I believe this has been asked and answered in the past.

Yes, I will post separately. Thanks.

Quote:

Originally Posted by Charles Kenyon

You cannot get a footnote to repeat on two pages as a footnote.

You could add a couple of cross-references to the footnote, one to the number and one to the text after your table.

I think I found a workaround based on your suggestion.

1) I go to Draft view and copy the separator and place it to a desired location.
2) Cross-reference formatted Footnote
3) How do I cross-reference the text?

Charles Kenyon · #9 03-28-2023, 02:32 PM

Sorry, you'll need to actually insert a bookmark for the text.
The number is formatted in the Footnote Reference style; the text is formatted in the Footnote Text style.
The cross-reference fields will not update automatically, but they can be updated.
Here is a temporary link to a document with this set up.

daithy · #10 03-29-2023, 01:12 PM

Quote:

Originally Posted by Charles Kenyon

Sorry, you'll need to actually insert a bookmark for the text.
The number is formatted in the Footnote Reference style; the text is formatted in the Footnote Text style.
The cross-reference fields will not update automatically, but they can be updated.
Here is a temporary link to a document with this set up.

Thank you. Closing the thread.

Thread Tools
Show Printable Version Email this Page
Display Modes
Switch to Linear Mode Hybrid Mode Switch to Threaded Mode

Similar Threads
Thread	Thread Starter	Forum	Replies	Last Post
Fomatting Tables differently in Odd and even pages	Bikram	Word VBA	1	10-10-2021 07:32 AM
Using tables to format pages	hollies	Word Tables	4	10-23-2020 03:17 AM
Footnotes for Tables	lynchbro	Word Tables	3	08-20-2014 01:44 PM
Count Number of Pages in Document with Footnotes	d4okeefe	Word VBA	5	11-11-2013 11:02 AM
I don t want the footnotes to be numbered continiously in all pages	mj2000	Word	1	10-24-2011 12:43 PM