Endnote Numbers are Wrong

[KDuncan]

I have a document with endnotes. This is never a problem, until now. I had two endnotes, one numbers 1 and one numbered 2. Then, I inserted an endnote through the References tab. This endnote should have gone numerically between the two existing notes, but it did not. Instead, the new endnote when where it was supposed to go but had the number 3. I thought that there was a way in Word to make it redo the numbers, but I couldn't find that. I tried removing what was note 2 to begin with and reinsert it. However, Word put it in the right place, but gave it the number 5. That's totally wrong. I tried closing Word and doing this again. Same result. How can I force Word to renumber my endnotes correctly? I couldn't find an option. Thanks.

[Charles Kenyon]

Try selecting all (Ctrl+A) and pressing the F9 (Fn+F9 on many computers).


If that does not work, could you cut a copy of the document down so that it still has the problem but not all your work and attach that copy here?
Here's how to do that and avoid posting confidential or proprietary information: Attach a Sample File Demonstrating the Problem - Here's How

[Guessed]

I'm not sure what is going on with your document but these are the things I would fiddle with to see if something resolves your issue.

Firstly, make sure you aren't revision tracking these changes. It is possible that revision tracking can be causing problems in recording what is being added/removed.

Next, are your endnotes being positioned in regular flowing text or are you adding them to text boxes or tables with text flowing around them? The anchor points of floating objects can cause unexpected numbering on endnotes.

If you are still having problems, I would try converting to footnotes and then back to endnotes. That might resolve the numbering.

[macropod]

See: https://www.msofficeforums.com/word-...g-schemes.html

[KDuncan]

Originally Posted by macropod

See: https://www.msofficeforums.com/word-...g-schemes.html

I appreciate your help. I have grabbed and bookmarked the page the link goes to. As the risk of sounding ungrateful--which is not the case--after programming professionally in multiple languages, the macro reminds me a bit of JavaScript with of course special commands. Not knowing Word's macro language, would you please give me a little about what it is specifically doing.

[macropod]

Originally Posted by KDuncan

Not knowing Word's macro language, would you please give me a little about what it is specifically doing.

Basically, the macro goes through all the endnotes, copies them to the end of the document body, and inserts an incrementally-numbered placeholder in the document body where the endnote used to be and allocates the same number to the endnote content that's been inserted at the end of the document body. The existing endnote numbers are disregarded. The macro then deletes all the Endnotes, before recreating all them from scratch, inserting them at the numbered placeholder locations and transferring the content for each endnote from the end of the document to the Endnote range, thus ensuring they all auto-numbered in the right sequence in both the document body and the Endnote range.

[Charles Kenyon]

Do follow Paul's link. The following may help:

• Instructions for Installing Macros from Forums or Websites by Graham Mayor, MVP
• Install/Employ VBA Procedures (Macros) by Greg Maxey

[KDuncan]

Originally Posted by Charles Kenyon

Do follow Paul's link. The following may help:

• Instructions for Installing Macros from Forums or Websites by Graham Mayor, MVP
• Install/Employ VBA Procedures (Macros) by Greg Maxey

Office Home and Student 2019. Sorry I didn't list that initially.



After cutting out a bunch of text, I'm attaching the document. When I removed a whole bunch of text, that fixed the numbering. I'm afraid that won't happen in the original document. F9 did nothing for me. In the version that I am attaching, things are okay, except that every endnote after 1 does not use the correct formatting, even though the style for each is "endnote reference." I tried to modify that the indentation in the format, but the choice to modify the style had paragraph grayed out.


Also, in working on this problem, I went down to the endnote area. I wanted to delete everything after note 1, but when I tried doing that, I got an error that the action is invalid for an endnote. Deleting paragraph marks is invalid for endnote? I think that what is after note 1 might be messing up my doc, even though I can't see why.



I really want MS Word to have one and only one format for Endnotes everywhere.

[KDuncan]

Originally Posted by Charles Kenyon

Do follow Paul's link. The following may help:

• Instructions for Installing Macros from Forums or Websites by Graham Mayor, MVP
• Install/Employ VBA Procedures (Macros) by Greg Maxey

I went to the first link. I have no idea how to write a macro for an endnote, or why I would need to do that. Endnotes are working in six other documents in this series.

[macropod]

Your document's first endnote lacks the endnote reference in the endnote area. Someone as deleted it and replaced it with a typed '1'. That typed number will not auto-update. You can fix that by:
• cutting the endnote content from the endnote area;
• deleting the endnote reference in the document body;
• inserting a new endnote there; then
• pasting the cut content back into the recreated endnote 1.

Your inconsistent endnote formatting is because someone has been messing with the endnotes. When Word creates them, it applies a consistent format to them.

PS: Your document needs a serious dose of spell-checking.

[KDuncan]

Your inconsistent endnote formatting is because someone has been messing with the endnotes. When Word creates them, it applies a consistent format to them.

PS: Your document needs a serious dose of spell-checking.

It's not an endnote reference style I want. It is not indenting properly and when I checked the style, it said the paragraph was "Hanging." That's totally wrong.



I agree that I need to do serious spell-checking. However, I face a challenge with letting Word spell-check as I go. What I write has specific terms in it that MS Word does not know, like "intertextuality." The alternatives it offers are totally unacceptable.


Therefore, I don't want Word making any choices for fixing spelling until I am ready to do spell-checking on the entire document. My students have the same problem in their papers. They let Word do auto-correct. So, when they pericope, Word changes it to periscope. Auto-corrupt does not help me.

1 .

[macropod]

Originally Posted by KDuncan

It's not an endnote reference style I want. It is not indenting properly and when I checked the style, it said the paragraph was "Hanging." That's totally wrong.

The Endnote Reference Style only applies to the automatic numbers - in both the body and the endnote range. The endnote range itself employs the Endnote Text Style. Whether you want indenting, hanging line indents, etc. should all be managed by modifying the Endnote Text Style, not by hard-formatting.

Originally Posted by KDuncan

What I write has specific terms in it that MS Word does not know, like "intertextuality." The alternatives it offers are totally unacceptable.

That's what custom spelling dictionaries are for; you should learn how to use them.

[KDuncan]

Originally Posted by macropod

The Endnote Reference Style only applies to the automatic numbers - in both the body and the endnote range. The endnote range itself employs the Endnote Text Style. Whether you want indenting, hanging line indents, etc. should all be managed by modifying the Endnote Text Style, not by hard-formatting.

That's what custom spelling dictionaries are for; you should learn how to use them.

I have added words to the dictionary, but the issue continues to come up. I can't think of all the special vocabulary I might want to use, like Hebrew stem names, e.g., Qal, Nifal, or technical linguistic terms. It feels easier to me to use the word, and spell-check at the end.

[KDuncan]

Originally Posted by macropod

Your inconsistent endnote formatting is because someone has been messing with the endnotes. When Word creates them, it applies a consistent format to them.

Yes, I was aware of this problem. I have been doing footnotes and endnotes in MS Word for many many years. I wrote my dissertation in it from 2000-2003. It was only this specific situation that gave me these difficulties. I removed the '1'/'i' that showed because it was doubled. I only needed one.


Long ago, I formatted proper CMOS footnotes and endnotes and asked Word to use that format in all new documents. For some reason, it did not do that. In fact, when I added a note in the main text, the endnote numbers at the end of the text were aligned all over the place: flush left, one tab over, etc. I have no idea what happened. I expect software to work the same way each time. This behavior stumped me. So, I did some hacking on each endnotes, until I did a copy and paste of the entire document and that fixed most of the issues.


Anyways, thanks for the help. I've got things going.

[KDuncan]

I tried deleting all the endnotes, but Word 2019 would not allow me to delete the endnote separator line. It's very annoying to be told I can't use the delete key with endnotes.