TOC not correct on opening a template

Bluebell · #1 01-28-2014, 03:03 PM

I have created a template with fillin fields and a table of contents. When I open the template as a document the TOC reverts to show all pages as page 3 (the page number the TOC is on) rather than the actual page numbers themselves. if I update the TOC then it corrects itself, but is there a switch I can set to ensure that it updates automatically on open so all the user has to do is to save the document with a new name and print rather than having to remember to update fields.
Many thanks

Charles Kenyon · #2 01-28-2014, 03:37 PM

First, the correct way to be using a Template is to create a new document based on it. Many fields update automatically when you do this. What happens when you create a new document by double-clicking on the template's icon?

Templates in Microsoft Word

Bluebell · #3 01-29-2014, 01:18 AM

I am opening the template as a document which is why it does not have a name only document 1 etc.
The TOC is there, the fillin fields are correctly populated but I need to manually RMB and update fields to get the TOC to populate correcty (or click the update button). users then save and print
Many thanks

Charles Kenyon · #4 01-29-2014, 08:30 AM

Send me the document at the parsed address below and I'll take a look at it.

wordfaq[at]addbalance[dot]com

I am a trial lawyer and have other priorities, but I will look at it.

The terminology or jargon of Word is that when you open a template, the template itself is on your screen and if type and save it, the template itself is changed. You use the template by creating a new document. This appears to be what you are doing but the terms you use confuse things.

Charles Kenyon · #5 02-03-2014, 04:21 PM

I've looked at your document. If you can use macros, the following macro in your template should do the trick.

Code:

Sub AutoNew()
' See http://www.gmayor.com/installing_macro.htm
' Written by Charles Kenyon 2014-02-03
'
' update TOC fields in a document
    Dim oField As Field
    For Each oField In ActiveDocument.Fields
        If oField.Type = wdFieldTOC Then oField.Update
    Next oField
    Set oField = Nothing
End Sub

Note, you will have to save this template as a .dotm template.

Bluebell · #6 02-04-2014, 10:38 AM

Thank you so much, this works perfectly.
Your help is really appreciated.

macropod · #7 02-04-2014, 07:41 PM

Simpler and more comprehensive:

Code:

Sub AutoNew()
Dim TOC As TableOfContents
For Each TOC In ActiveDocument.TablesOfContents
  TOC.Update
Next
End Sub

Note that the above fully updates the TOC (e.g. for new/edited entries), whereas Charles' version only updates the page #s (though I don't know why anything about a TOC would need updating via an AutoNew macro - AutoOpen I could understand).

Charles Kenyon · #8 02-05-2014, 04:43 AM

Paul,

Thanks for the code simplification. I learn something new every day. I just started with code to update all fields in the body of a document and restricted it. Your code is much more elegant.

This template needs it in the AutoNew because for some reason the TOC pages reset to all be "3" in a new document based on the template. There are an (annoying) series of questions (ASK) or (FILL-IN) fields that trigger upon the creation of the new document and it may then be ready to go.

A UserForm would be more user-friendly and flexible but this is what the OP has.

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