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Old 11-22-2013, 06:35 AM
spthomas spthomas is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2010 32bit
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Thumbs up List Style Numbering picks up out of order number from LATER list

I'm using a List Style to manage a multi-level list. And I have it set to restart numbering after a new Level 1 is created. And it worked, at first. But when I later try to insert a new item in a Level 3 list which would be item #3, it picks up the next number from the NEXT Level 3 list (which did restart properly at 1). So I have this situation:

I


A
1
2
6

II
B
1
2
3
4
5
7

(The lists levels are indented at .25", I just can't seem to make it look that way here. Level i is I, II, III, etc, Level 2 is A, B, C, and Level 3 is 1,2,3).

All these are using my named list style, I checked. And if I highlight a number in the first Level 3 list, all the Level 3 items in both lists are selected. I also tried "Restart Numbering" on the item #1 in the second list but it made no difference. And it will not let me Set a specific value for my current item #6 in the first list.

?
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Old 11-24-2013, 05:40 AM
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Stefan Blom Stefan Blom is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2013
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Could you attach an example document in Word format? Remember to remove any sensitive data from the file first.
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Old 11-27-2013, 03:48 PM
spthomas spthomas is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2010 32bit
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I'm still not sure exactly what was wrong, but I suspect maybe i accidently selected the Numbering button on the ribbon, and not the Numbered List button on the right. So I went back and unnumbered everything, then selected the numbered list style I had set up for all the numbers, and it seems to have worked. In the process I turned "show Paragraph Marks" on, and I found several "style separator" characters that didn't need to be there. And all in all it worked. Showing paragraph marks really makes it easier to see what's going on! I wouldn't have thought making those few little symbols visible would help as much as it has!
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Old 11-27-2013, 05:55 PM
Charles Kenyon Charles Kenyon is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2013
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Showing paragraph marks is a key to figuring out what word is doing, no question.
However, with a multi-level list you really want to have your numbering attached to styles following ALL of the directions at How to create numbered headings or outline numbering in Word 2007 and Word 2010. The buttons on the Ribbon will work, so long as you don't want to do editing or have multiple people using it.
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Old 12-03-2013, 05:11 PM
spthomas spthomas is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2010 32bit
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Ok, I copied this part of my document (that looks ok in the original) as a separate document, and the out of order numbering is back. I've uploaded a file. Notice that in section I, there is A B C E F G H I J K (D is missing). And in section II there is A B D E (C is missing). I've turned off numbering and reapplied the list syle (it's all one list style called Headings), I've tried to "Continue Numering", i've gone to the top and of each list and tried "Start at A". I completely turned off numbering for the II section, then tried to "continue numbering" on the I section. NOTHING seems to work.

This should all be using styles for the headings, and should use a List Style named "Headings" for the numbered list. Very frustrating.
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File Type: docx Best Practices Data Warehouse Design.docx (46.7 KB, 12 views)
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Old 12-03-2013, 07:10 PM
jec1 jec1 is offline List Style Numbering picks up out of order number from LATER list Windows 7 32bit List Style Numbering picks up out of order number from LATER list Office 2013
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This is a very messy DOCUMENT not a template. You create a template from which you base your DOCUMENT from in Word using File New.

I have set a template up with great difficulty - this is a messy format.

Nevertheless, I suggest you read Shauna Kelly's website relating to numbering and multilevel lists. You should also learn about documents and templates. You may then be able to use the template I set up.

I am also not Santa!

The .docx file is the File New from the template file (even though I kept your text in the dotx file)

List Headings v1.dotx.docx (needs to have .docx removed on tail of name) and is the Template.

I have removed the template from the File New document and replaced with Normal but you can reattach the template when you download and call what you want and remove text in the template.

Any questions please ask.

Regards
janinecrutch.com
Attached Files
File Type: docx Best Practices for Data Warehouse Design2.docx (63.4 KB, 9 views)
File Type: docx List Headings v1.dotx.docx (74.5 KB, 5 views)

Last edited by jec1; 12-04-2013 at 03:51 AM. Reason: attach template and File New Document
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Old 12-04-2013, 10:34 AM
spthomas spthomas is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2010 32bit
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Hmmm, my first impression was this was sort of an intense reply. But looking at it on the computer (got the original on my phone) I see you've tried to help, so think you.

I used a template as Shauna Kelly said. And the whole document uses the styles in the template, Headings 1, 2,3,4,5. And they all seem to be working, except the list style. I can drop down the multilevel list, and the style is listed there by name, so I used it throughout.

I'll look over your fixes and see where I went wrong.

And again, the first version of this might have been hasty, I didn't see the work and thought you put in to helping me. Thank you.

Steve
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Old 12-04-2013, 11:48 AM
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Your example document contains unresolved track changes, which probably explains the numbering issues you are seeing. Auto numbering as well as field results may not update correctly until you have accepted (or rejected) changes.
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Old 12-04-2013, 01:07 PM
spthomas spthomas is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2010 32bit
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I didn't think of that. I inherited the original document with tracking changes on, and I guess it's still doing that even though I hide them from view. resolve all that and maybe the doc will be neater., in addition to going through all the stuff Janine did for me.

I appreciate all the help. I write a lot of documents, but have always just gotten doing all the formatting, numbering, etc. manually. But I'm trying to build a template that works that I just use over and over. And as you guys know better than I, there is a substantial learning curve!

Thanks!

Steve
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Old 12-04-2013, 03:03 PM
jec1 jec1 is offline List Style Numbering picks up out of order number from LATER list Windows 7 32bit List Style Numbering picks up out of order number from LATER list Office 2013
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Sorry it sounded intense. What you see as a great working document I see as a messy formatted document without a template.

You didn't need List Numbering you can use the Outline Headings 1-9 and 9 is still empty.

1. The tracking issue I ignored.
2. I created a .dotx template but left in your text (text should be removed) and template resaved.
3. I created a File New document and saved it with a new name which is the working document from the template.
4. I put in a TOC using Headings and LinkedParagraphCharacter styles.
5. I created a set of styles that copes with the document format you uploaded.
6. You can assign shortcut keys to styles I have assigned some which you can use or remove.
7. I have put in page numbering and set your template to US language Letter paper size as your original template used.
8. Creating a working template is complicated - there are Themes with fonts and colours which I have used and styles for all the components of the document to be created.
9. I have added to the QAT a classic style dropdown menu which shows you the style currently in use.

The shortcut keys for applying the TOC headings are:

Heading 3 Blue = Ctrl Shift B
Heading 4 Blue = Alt B

1. You press keys Alt 3 and heading 3 number invokes.
2. Then you press Ctrl Shift B to invoke Heading 3 Blue (TOC heading style) and type your heading
3. Then you press Ctrl Spacebar to break out of the Heading 3 Blue style and continue typing your text in Heading 3 body text style.

Same goes for applying Heading 4.

1. You press keys Alt 4 and Heading 4 number invokes.
2. Then you press Alt B to invoke Heading 4 Blue (TOC heading style) and type your heading
3. Then you press Ctrl Spacebar to break out of Heading 4 Blue style and continue typing your text in Heading 4 body text style.

Shortcut key for Italics = Ctrl I (I Ctrl I style). If you need to type italics as in your text below (ignore Bold) you press Ctrl I and italic style is invoked and you type your text as below:

1. The standards for dimensional model are well known, and closely follow the Kimball method as defined in The Data Warehouse Toolkit, 3rd Ed. (Ralph Kimball & Margy Ross — July 1, 2013 John Wiley & Sons)



If you press Ctrl B to assign bold the Strong style is invoked. To break out of the Italic style press Ctrl Spacebar and you can continue to type in the heading level or body text level you are in.

Document formatting is intense but didn't mean to scare you.

There is lots of reading you can do and Shauna Kelly's website is excellent.

You did say you wanted a base template you now have one - just remove the text on the .dotx Word document and use the .docx document as your working document (File New from template).

Any questions do ask.

Regards
janinecrutch.com

Last edited by jec1; 12-04-2013 at 03:17 PM. Reason: more instructions
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Old 12-05-2013, 12:04 PM
spthomas spthomas is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2010 32bit
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Thanks for all this. This will work for me now and going forward I think.

Just for my education, here are the basic steps I took that I thought would produce a good document. Can you see where I'm going wrong?

1. I created the template. I took the Normal template, and made some changes to the styles and created the List Style named "Headings". Then I put the one's I was using (Headings 1-4, List Bullet, and a few others) In the Quick Style Toolbar. Then I saved it as a template named Steve Standards Doc Template.Dotx.

2. I opened the document, and applied the template by Clicking Developer-Document Template-browsed to the template-Automatically Update Document Styles. Then went back and unchecked Automatically Update Document styles.

3. Click in the document, click the TITLE Style from the Quick Style Toolbar, And type the title.
4. Hit return, select Heading1, and type the text.
5. Hit return, and type the text for that Heading, and clicked Normal.
6. Usually after that there is a Heading2, so I hit return, Heading2 style, and type the heading. For Headings 2-4, I have the heading and start the text on the same line and I want the same indent, I highlighted the portion that is just text for the rest of the paragraph, and clicked on a style I created at that indent level called Heading2 Text.
7. And on and on. Basically, hit return, click the Heading (1,2,3,etc) style, type the heading and the text for that heading, then highlight the text and click Headingx Text.

Usually the numbering is fine (I have it all in the Headings List Style). Sometimes I've had to click on the Headings style in the multi level list drop down. And there are still numbering anomalies, like it skips a number in sequence).

From this is there something I'm doing real wrong? I read the late Shauna Kelley's webpages (some more than once) and I thought this is how she said to do it.

Thanks again.

Steve
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Old 12-14-2013, 04:16 PM
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To reformat a document so that it matches the formatting of a (modified) template, create a new document based on the template and then import the existing content via the Insert File dialog box (Insert tab | Object | Text from File).

By the way, if you are trying to change numbering formatting by changing quick style sets, note that it will be unpredictable. When numbering is involved, using templates is the way to go.
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Old 12-16-2013, 05:23 PM
spthomas spthomas is offline List Style Numbering picks up out of order number from LATER list Windows 7 64bit List Style Numbering picks up out of order number from LATER list Office 2010 32bit
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Well, I may have used the wrong word. I'm using a template that contains the styles I've created (and placed at the different levels in the multi-level numbering in my List Style named "Headings" that's saved in the template). I select the proper style (and hence the proper outline level) from the available styles, and the ones I use mostly are in the Quick Style Gallery (at the top right of the page, where the commonly used styles in the template are so they can be quickly found). And I used the style inspector to step through the document, and every paragraph in the document uses the right style. So these that are numbered out of order are paragraphs formatted with heading styles that are within the template and are all attached to the List Style at the proper level.
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