Multiple TOCs in one Document

[savo]

Hi,



I'm having a problem insterting multiple TOCs into one document, despite reading numerous resources online.

Basically, I have a large document of 350 pages which has one TOC at the begining.

I have more information to add to this document. So, for example in page 280 I have added 5 more pages. These pages need their own TOC. Now, I know that you use the bookmark switch (\b) to do this, which I have used.

The problem is, though I create the new TOC where I want it with the bookmark, the same heading styles will then show up in the first TOC. I have tried creating new heading styles and they to show up in the first TOC. I just want the new TOC to have different contents. I have aroud 14 more TOC to add to this document.

Can anyone advise? I though it was because I used the same Heading 1, Heading 2 styles etc. in both TOCs, however, I thought the bookmark would mean that the other TOC wouldn't pick up heading styles that are within the bookmark. Moreover, I have created completely new styles and they still show up!

[macropod]

Hi savo,

You can't have a TOC not pick up content in a bookmark. If you're inserting pages that are not to appear in the main TOC, You will need either:
• two bookmarks (one for each side of the inserted range) - and two TOCs (one for each bookmarked range). If your inserted content is to have its own TOC, that too will need its own bookmark. Obviously, this gets more complicated as you add more portions requiring their separate TOCs; or
• use one set of heading Styles for the existing content and a different set of Styles (heading or otherwise) for the new content.

[savo]

I thought that the whole reason for using bookmarks is that you can have selected headings included within a separate TOC that doesn't appear in other TOCs as they don't pick up the bookmark name.


Problem is, this bookmarked TOC is within the range of the main TOC i.e. the bookmarked range is on page 280-285 (in the middle or thereabouts of the document) - so do I have to bookmark text/headings either side of this section with the same name. If that makes sense...

Originally Posted by macropod

Hi savo,

You can't have a TOC not pick up content in a bookmark. If you're inserting pages that are not to appear in the main TOC, You will need either:
• two bookmarks (one for each side of the inserted range) - and two TOCs (one for each bookmarked range). If your inserted content is to have its own TOC, that too will need its own bookmark. Obviously, this gets more complicated as you add more portions requiring their separate TOCs; or
• use one set of heading Styles for the existing content and a different set of Styles (heading or otherwise) for the new content.

[macropod]

Originally Posted by savo

I thought that the whole reason for using bookmarks is that you can have selected headings included within a separate TOC that doesn't appear in other TOCs as they don't pick up the bookmark name.

No, their purpose is to limit the TOC that uses them to the bookmarked range. They have no effect on other TOCs.

so do I have to bookmark text/headings either side of this section with the same name. If that makes sense...

You can't have a bookmark that spans discontiguous ranges, or two bookmarks with the same name. That's why I said you'd need to use two bookmarks and two TOCs (one for each).

In effect, with just one inserted independent range, you'll need three bookmarks and three TOCs - one of each for the inserted range and two for the remainder, one of each applying to either side of the inserted range.

[savo]

Thanks Macropod. I've got it working now - just needs lots of bookmarks and tables!

The problem I'm getting now is with number as some of the contents pages I want to start from 1, 1.1 etc but it keeps trying to continue from numbering outside of the bookmark.

[macropod]

Originally Posted by savo

Thanks Macropod. I've got it working now - just needs lots of bookmarks and tables!

Yes, you'll end up with 2n+1 bookmarks & TOCs, where n is the number of ranges for the inserted content requiring independent TOCs.

The problem I'm getting now is with number as some of the contents pages I want to start from 1, 1.1 etc but it keeps trying to continue from numbering outside of the bookmark.

The page #s in the TOCs will reflect whatever's in the document. If you want to force the page #s to start from specified values, you'll need to insert Section breaks, unlink them from the previous ones, and tell Word what page # to start each Section from. Tedious.

[savo]

Thanks for your help with this.

Once other thing, is there a way to stop Word inserting bookmarks in the navigation pane? I just want the first title page in the navigation pane for each additional TOC, however, as the styles are based on the Heading styles it's inserting a bookmark in the navigation page for every titiel/subtitle.

If I use section breaks for each TOC to restart numbering, wouldn't that re-start my footnote numbering that runs throghout the document? Though I guess I could insert custom footnotes if that is the case.

Originally Posted by macropod

Yes, you'll end up with 2n+1 bookmarks & TOCs, where n is the number of ranges for the inserted content requiring independent TOCs.

The page #s in the TOCs will reflect whatever's in the document. If you want to force the page #s to start from specified values, you'll need to insert Section breaks, unlink them from the previous ones, and tell Word what page # to start each Section from. Tedious.

[macropod]

Originally Posted by savo

is there a way to stop Word inserting bookmarks in the navigation pane? I just want the first title page in the navigation pane for each additional TOC, however, as the styles are based on the Heading styles it's inserting a bookmark in the navigation page for every titiel/subtitle.

The Navigation Pane has nothing to do with bookmarks, but you can change which heading levels it displays.

If I use section breaks for each TOC to restart numbering, wouldn't that re-start my footnote numbering that runs throghout the document? Though I guess I could insert custom footnotes if that is the case.

Not unless you configure Word to re-start footnote numbering for each Section in the document.