Hello,

I have a Word form that is set up like this:

Name
Address


City, State Zip
Phone

In the name field, I have a drop down form field. I would like to have the remaining items (ie address, city state zip, phone) fill in automatically once the name is selected. Is this possible and if so, how do it I do?

Thanks in advance for any help!

Instead of formfields, use IF fields testing on the results of your first field. You must name your first field for this to work and have "calculate on exit" checked in the properties.

Thanks for the response!

I am having some difficulties with this. I set up a simple example with options 1 2 and 3 in the drop down box. It doesn't seem to change when the value in the pull down box is changed. Can you please verify my IF info is correct? In the below example my drop down box is called Test.

{ IF "Test" = "1" "True" "False" }

Can you please advise as to what I'm doing wrong? Thanks!

Assuming your Dropdown formfield's bookmark is 'Name', you could use a series of fields coded as:

{IF{REF Name}= "Joe" "Joe's Address¶
City, State Zip¶
Phone"}{IF{REF Name}= "Fred" "Fred's Address¶
City, State Zip¶
Phone"}{IF{REF Name}= "Mick" "Mick's Address¶
City, State Zip¶
Phone"}{IF{REF Name}= "Bill" "Bill's Address¶
City, State Zip¶
Phone"}

Note: The field brace pairs (ie '{ }') for the above examples are created in the body of the document via Ctrl-F9 (Cmd-F9 on a Mac) - you can't simply type them or copy & paste them from this message.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]