VBA Footnote Issues

Shelley Lou · #1 11-01-2024, 08:18 AM

I found the code below on another post that formats footnotes with a tab. I seem to be having a couple of issues in that it removes the bold format from the Footnote Reference number and applies bold to the Footnote Text. How can I get the code to reverse this so the Footnote Reference is bold but the Footnote Text is not bold? I've checked the styles for both of these in the Styles Pane and they are set correctly eg Footnote Reference set as bold and Footnote Text set as not bold. I've also set the Footnote Text in the Styles Pane to be indented at 0.25" but could this be added to the code itself?

Footnote Image.JPG

Code:

Sub InsertFootnote()
ActiveDocument.Footnotes.Add Range:=Selection.Range
With Selection
.Paragraphs(1).Range.Font.Reset
.Paragraphs(1).Range.Characters(2) = ""
.InsertAfter vbTab
.Font.Bold = True
.Collapse wdCollapseEnd
End With
ActiveWindow.ScrollIntoView Selection.Range
End Sub

 
Sub InsertFootnoteNow()
ActiveDocument.Footnotes.Add Range:=Selection.Range
With Selection
.Paragraphs(1).Range.Font.Reset
.Paragraphs(1).Range.Characters(2) = ""
.InsertAfter vbTab
.Font.Bold = True
.Collapse wdCollapseEnd
End With
ActiveWindow.ScrollIntoView Selection.Range
End Sub

macropod · #2 11-01-2024, 03:00 PM

All you should need is:

Code:

Sub InsertFootnote()
With Selection
  .Footnotes.Add Range:=.Range
  With .Paragraphs(1).Range
    .Characters(2) = vbTab
    .Characters.Last.Select
  End With
  .Collapse
  ActiveWindow.ScrollIntoView .Range
End With
End Sub

As for the Footnote Reference Style & Footnote Text Style, any character formats and indents should be modified at the Style level, not in code.

gmaxey · #3 11-02-2024, 06:19 AM

Code:

Sub InsertFootnoteNow()
  With Selection
    .Footnotes.Add Range:=.Range
    'To adjust  the tab with, use these two lines
    .Paragraphs(1).TabStops.ClearAll
    .Paragraphs(1).TabStops(1).Position = 18 'change to suit
    With .Paragraphs(1).Range
      'If you only want the reference in the footnote modified use ...
      .Characters(1).Font.Superscript = False
      .Characters(1).Font.Bold = True
      '... otherwise change the footnote reference style
      .Characters(2) = vbTab
      .Characters.Last.Select
    End With
    .Collapse
    ActiveWindow.ScrollIntoView .Range
  End With
lbl_Exit:
  Exit Sub
End Sub

Shelley Lou · #4 11-05-2024, 01:49 AM

Hi Macropod, thank you for the code, unfortunately, I couldn't get it to work using Ctrl Alt F.

Hi Greg, thank you for the code, I really appreciate it. I have added .Characters(1).Font.Size = 8 to bring the font size down from 10 to 8 and it seems to be working as I wanted it to without changing the actual style in the styles pane. Thank you so much.

macropod · #5 11-05-2024, 04:06 AM

Quote:

Originally Posted by Shelley Lou

Hi Macropod, thank you for the code, unfortunately, I couldn't get it to work using Ctrl Alt F.

Well, you didn't ask for that. To achieve that, all you need to do is add 'Now' to the macro's name.

Whilst you might be happy with Greg's code, do be aware that it will lead to an unnecessary increase in file size compared to the once-off Style modifications. And, if you made those once-off Style modifications in Word's Normal Template, you'd likely never need to bother with them again. Plus, your documents will be less prone to corruption if you modify the Styles than if you use Greg's brute-force approach to modifying each footnote's formatting.

Shelley Lou · #6 11-05-2024, 09:55 AM

Thank you Macropod for pointing out any issues that may arise with the other code, as it may become an issue on our larger 200 page documents with hundreds of footnotes within them.

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