Visio is built for tasks like this but it takes a lot of setting up to make sure all the elements on the page (shapes) contain the same fields that you want to track.

Visio comes in different flavours. The more expensive Visio Professional allows you to link shapes to an embedded database (essentially a spreadsheet) which records all the values in all the fields. If you have Visio Standard, you might need to make more use of macros to compile the data.

What version of Visio do you have? If you start by supplying a sample visio file with some shapes, I can have a look and make suggestions on where you should start.

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Andrew Lockton
Chrysalis Design, Melbourne Australia