In the past (Outlook 2007) I was able to select any number of, or all of my emails and export them to .PDF for archiving purposes. This would give me a single .PDF file which had a "Layout" window at the top where I could pick and chose which emails I wanted to read and it would open up in the display window at the bottom.

That being said, now with Outlook 2010 this feature seems to have either be removed (WHY!!!!!!) or moved and through all of my searching and researching I can't seem to find it. The closest thing I was able to find is to export the files to OneNote and then .PDF all of the files from there; However, it would put them all into one giant "word doc style" PDF file where I have to scroll through 100''s of pages to find what I'm looking for.



Does anyone know of a way with Outlook 2010 to get a PDF file with a "layout view" displaying all the emails individually again? Preferable a free option.

I also have not been able to find this function anymore. Could you explain why these emails need to be in a PDF format, it would seem by archiving these mails in separate personal folder would be much more effective and less work and the search and index function is already built in

Follow up to last reply. Have you tried printing them to an XPS file? The Functionality is the same as by PDF and you can also search the content of the file.

Hi,

I'm writing a new add-in to do this right now, and if you're interested in being part of the (private) beta, please contact me at sales at sperrysoftware dot com.

The add-in will save each email (including attachments) as a single PDF. You can select a bunch of emails or you can set it to save as PDF all emails in a particular folder. By default the name of the PDF file is the subject of the email.

Thanks!

Mike Sperry

I have not tried a XPS file, I'll look into it.

The main reasons I'm looking for a PDF is 1. conformity with the year+ worth of emails I already have archived that way. 2. I tried saving the emails out to a folder before and it didn't save the attachments with them; not to mention due to the security permissions at work they were all deleted and I lost 3 months of emails. 4. The file sizes are much smaller, I'm a photographer for a school so I send many photos out and a months worth of emails and attachments comes out as a 20MB PDF File.

I just find it strange that this was a feature in outlook 2007 and they removed it for 2010... If it's not broke don't fix it?

Any solution to this problem?

Thanks

wow, I forgot that I even asked this question. Anyway, unfortunately no. I just had to deal with exporting my emails to a folder and losing the attachments. However I changed jobs a few months after posting this and no longer have the email cap that I had before and though it would be nice to Archive in PDF's again; I just sort everything in my email client now instead and haven't looked any further into the issue. If someone has a solution I'd love to switch back.

Hi,

If you're good at coding, you can write an Outlook macro using the technique described at http://www.howto-outlook.com/howto/saveaspdf.htm.

If you don't mind a commercial solution, I finished the Save-As-PDF add-in. You can find out more at http://www.SperrySoftware.com/Outlook/Save-As-PDF.asp.

Hope this helps!

Mike Sperry
http://www.SperrySoftware.com
Find 37 Outlook add-ins that can make a difference!

If you have the full version of Adobe Acrobat you can do this with any version of Outlook from 2003 forward. I just set this up for a law firm last week where they archive email as PDFs.
CharlieO