Thank you for the advice I realize that the two are different I am just using outlook.com to store my address book and I view them with outlook 2010.

I have tried your second link and it solves my quest to a point I have now altered the default position of the address on the envelop using your excellent advice

But when I import an address from outlook 2010 address book it still places the post code on the same line as the city, and I need it to be on the last line of the address?

Using your advice I can move the default position of the address on the envelope for the single envelope printing option in word, but I am on able to change the default position if I use the mail merge, is that a different process.

If I am not able to get addresses formatted as I need then when imported from outlook 2010, is there a way I can select a different address list from the single envelope option in word

Thanks for the help so far