Hi dmwesq,

For your first line:
«FirstName» «MI» «LastName» «Class» «Position»
Select the «MI» field, press Shift-F9 to expose the code {MERGEFIELD MI} and change it to, say, {MERGEFIELD MI \b " "}, then press F9 again and delete the space between «FirstName» and «MI», so that you end up with:
«FirstName»«MI»

Your fax# field is missing, so I can't give specific instructions on that. If it's in-line with other fields, do something along the lines of the above; otherwise do as suggested in my first post.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]