Hi dmwesq,

For your first line:
«FirstName» «MI» «LastName» «Class» «Position»
Select the «MI» field, press Shift-F9 to expose the code {MERGEFIELD MI} and change it to, say, {MERGEFIELD MI \b " "}, then press F9 again and delete the space between «FirstName» and «MI», so that you end up with:
«FirstName»«MI»



Your fax# field is missing, so I can't give specific instructions on that. If it's in-line with other fields, do something along the lines of the above; otherwise do as suggested in my first post.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

If I delete the space then the entries that do have a middle initial will now be missing a space between the first name and MI, so that won't do any good.

The "fax" field was accidentally pasted as the cell field, but I understand the same will apply to the other fields assuming I can get this to work at all.

The \b and \f switches tell Word what to insert before/following the field if it isn't empty. So, if the MI field has anything in it, a space will be inserted!

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I think we are missing something in our dialog. Here is an example

John A. Smith
Bob Jones

Obviously my merge must have a field for first name, middle initial and last name. John A. Smith will work fine, unless I follow your example and after toggling the field to add the switch I delete the space in the merge fields, which will result in either JohnA. Smith or John A.Smith, neither of which is good.

If I don't delete the space then I end up with Smith appearing fine but will get Bob Jones, and in some cases I am even getting an extra space so it will read Bob Jones. Since this all needs to go to print I can't have multiple extra spaces. Maybe this is just something that is not possible to do?