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  #1  
Old 07-19-2017, 09:45 AM
YasserKhalil YasserKhalil is offline Mail merge many to one Windows 7 32bit Mail merge many to one Office 2013
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Default Mail merge many to one

Hello everyone


I have excel file "Main Workbook" with some data and I need to export data according to the "City" field to word files .. A word file for each city
And I have a word document "Template" which I need to copy and fill the fields according to the excel file ...
I don't know about mail merge so I need a code that do that task .. if possible
Or if it is easier to do the task using Mail Merge, please guide me as a novice to do that task

Thanks advanced for great help
Regards
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  #2  
Old 07-19-2017, 03:23 PM
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macropod macropod is offline Mail merge many to one Windows 7 64bit Mail merge many to one Office 2010 32bit
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You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
http://windowssecrets.com/forums/sho...merge-Tutorial
or:
http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.

The field coding for this is complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at:
https://www.msofficeforums.com/mail-...html#post23345
https://www.msofficeforums.com/mail-...html#post30327
http://windowssecrets.com/forums/sho...l=1#post928391

Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An example of this approach can be found at: http://answers.microsoft.com/en-us/o...1-1996c14dca5d
The DATABASE field can even be used without recourse to a mailmerge. An example of such usage can be found at: https://www.msofficeforums.com/mail-...html#post67097

Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at http://www.gmayor.com/ManyToOne.htm; or
Doug Robbins at http://bit.ly/1hduSCB
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  #3  
Old 07-23-2017, 04:19 PM
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macropod macropod is offline Mail merge many to one Windows 7 64bit Mail merge many to one Office 2010 32bit
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Cross-posted at: http://www.eileenslounge.com/viewtopic.php?f=30&t=27287
For cross-posting etiquette, please read: http://www.excelguru.ca/content.php?184
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  #4  
Old 07-31-2017, 02:39 PM
aidudley aidudley is offline Mail merge many to one Windows 7 64bit Mail merge many to one Office 2016
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can this be done using tables instead of trying to align output with tabls
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  #5  
Old 07-31-2017, 04:20 PM
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If you had read the tutorial - or had even looked at the link for using a DATABASE field - you wouldn't be asking...

The advice in post #2 even says:
Quote:
Originally Posted by macropod View Post
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters.
That should give you a clue.
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  #6  
Old 07-31-2017, 05:31 PM
aidudley aidudley is offline Mail merge many to one Windows 7 64bit Mail merge many to one Office 2016
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I spent most of the afternoon looking thru the threads; but apparently i was not able to find what i was looking for - therein lies the post.

Note - if you choose to be pompous, please no response is necessary. I will keep looking for other persons who choose to be helpful
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  #7  
Old 07-31-2017, 06:22 PM
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macropod macropod is offline Mail merge many to one Windows 7 64bit Mail merge many to one Office 2010 32bit
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Quote:
Originally Posted by aidudley View Post
I spent most of the afternoon looking thru the threads; but apparently i was not able to find what i was looking for - therein lies the post.
If you want an answer to your question, do some reading. The material in the links provided answers your question in full.
Quote:
Originally Posted by aidudley View Post
Note - if you choose to be pompous, please no response is necessary.
If you want to be rude, kindly absent yourself from these forums...
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  #8  
Old 11-21-2017, 04:38 AM
Mike_CS Mike_CS is offline Mail merge many to one Windows 8 Mail merge many to one Office 2013
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Default No good for me (very beginner)

Quote:
Originally Posted by macropod View Post
You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
http://windowssecrets.com/forums/sho...merge-Tutorial
or:
http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.

The field coding for this is complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at:
https://www.msofficeforums.com/mail-...html#post23345
https://www.msofficeforums.com/mail-...html#post30327
http://windowssecrets.com/forums/sho...l=1#post928391

Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An example of this approach can be found at: http://answers.microsoft.com/en-us/o...1-1996c14dca5d
The DATABASE field can even be used without recourse to a mailmerge. An example of such usage can be found at: https://www.msofficeforums.com/mail-...html#post67097

Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at http://www.gmayor.com/ManyToOne.htm; or
Doug Robbins at http://bit.ly/1hduSCB
Is this just the blanket reply to this query? Have looked on many sites and this answer is on all of them and then its solved. I'm pretty sure email merge doesn't work with this.

Anybody can find an actual working easy to follow if you're a beginner i would be very greatful if you could let me know.
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Old 11-21-2017, 05:35 AM
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Quote:
Originally Posted by Mike_CS View Post
Is this just the blanket reply to this query? Have looked on many sites and this answer is on all of them and then its solved.
It gets marked as the answer to the questions asked so often because it's such a comprehensive reply.
Quote:
Originally Posted by Mike_CS View Post
I'm pretty sure email merge doesn't work with this.
Only someone who hasn't bothered to read the tutorial and follow its instructions, or the link to the use of the DATABASE field for a real-world email example, or the many-to-one addins, could come to such an ill-informed conclusion.

The post you quoted contains links to four different methods to group records for email merges. What more do you expect? Someone to do the work for you? Try actually using the material provided.
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