Attached is a tutorial on how to use Word's mailmerge facility to create lists sorted by category.



Microsoft has similar articles at:
https://support.microsoft.com/en-au/...y-in-word-2000
and:
https://support.microsoft.com/en-us/...tegory-in-word
but my tutorial goes way beyond those articles' scope by:
a ) providing a sample data source that can be used to demonstrate/test the use of different keys,
b ) including working mailmerge fields
c ) adding examples to show how:
• text can be categorised using two keys
• text can be added after the repeated data
• group and sub-group counts and totals can be calculated without the need for such fields in the source data
• to create a two-column output
• to create a series of tables from the merged data
• to shade alternate rows when merging to a table
• to merge to email
Plus, unlike the field coding suggested by the MSKB articles, my approach doesn't insert extra lines for Excel data sources.

Note: Please read the tutorial before trying to use the mailmerge main document for a mailmerge - the merge field coding you'll need is in the tutorial and has to be copied from there into the mailmerge main document before you can do a mailmerge.

Enjoy

Attached Files

Catalogue Mailmerge.zip (85.5 KB, 131 views)

__________________
Cheers,
Paul Edstein
[MS MVP - Word]