It's not clear what you mean. From what you've described, one of at least three possible solutions might apply, but they're all quite different. It would be helpful if you could attach a copy of the document and a representaive set of your source data to a post (delete any sensitive data). You do this via the paperclip symbol on the 'Go Advanced' tab.

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Cheers,
Paul Edstein
[Fmr MS MVP - Word]