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Old 12-12-2011, 09:57 AM
drhauser drhauser is offline Can I use the filter function to separate letters into separate files? Windows 7 32bit Can I use the filter function to separate letters into separate files? Office 2010 32bit
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Can I use the filter function to separate letters into separate files?
 
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Default Can I use the filter function to separate letters into separate files?

Good morning,



My name is Dan. I am new to this forum. I have a large document in which about 2,000 names are contained in 25 buildings. Is there a way I can use the filter function (or any function, really) to split the document and save by building (25 separate files)? I've been filtering each building individually and saving unique files, so I have to filter and save 25 times.

Have a good day!

Dan
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Old 12-14-2011, 02:04 PM
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macropod macropod is offline Can I use the filter function to separate letters into separate files? Windows 7 64bit Can I use the filter function to separate letters into separate files? Office 2010 32bit
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Hi Dan,

You can use Word's Catalogue/Directory Mailmerge facility for the filtering (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
http://windowssecrets.com/forums/sho...ngs-(2000-2010)
or
http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.

Do note that the filtered data will still be in one file, though. If you really need separate files, you can use a macro to split the output file afterwards. Post back if that's what you need.
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Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Last edited by macropod; 12-14-2011 at 02:24 PM. Reason: Clarification
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Old 12-14-2011, 02:18 PM
drhauser drhauser is offline Can I use the filter function to separate letters into separate files? Windows 7 32bit Can I use the filter function to separate letters into separate files? Office 2010 32bit
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Good afternoon Macropod,

Thank you so much for passing this along! I'm about to start the tutorial.

Have a good day,

Dan
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