Hi,


I am writing a report for college. I need to use some graphics like pictures and graphs. I need to name them as Fig. 1, 2, 3, etc.


I understand that Word can do this by adding a caption with a label to the picture. Nice! Also I can use styles/caption to modify. Nice!


But, as writing goes in can be quite messy in early stages where the structure can get moved a lot, content added/removed.


So my problem is as follows. I write and keep adding graphics from various sources. I add caption and references. Word keeps the numbering going automatically. Fig. 1, 2, 3, 4 etc.


But when I decide to move a heading or the picture to a different position within the document, word doesn't change the numbering accordingly. As a matter of fact, it doesn't even moved the caption with the picture .

Example, I have Fig. 1, Fig. 2, Fig 3.
Fig. 3 now gets moved to the start of the document. Now we have Fig. 3, Fig. 2, Fig. 1 instead of the proper descending order.




And the caption doesn't move with the picture.



How do people deal with this issue? I supposed I could just add pictures and add captions in the final stage, but I would much prefer to do it as I go.




Am I doing something wrong?

1. Put each picture/figure/image in a single-cell table.
2. Add your captions. These will be inside the relevant table.
3. When you want to move one, move the table. That will move the figure with its caption.
4. Press Ctrl+A to select all.
5. Press F9 to update fields.

Caption numbering is done using a SEQuence Field.

• Insert a Caption - Complex Documents
• Complex Documents - Insert a Table of Figures
• Moving a Figure and Its Caption by Charles Kenyon

Thank you! I did bit of digging around and found that Words lets you group them if you treat it as floating object.
Add, format, or delete captions in Word - Word

See: https://www.msofficeforums.com/58886-post2.html

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Works like a dream! Thanks!

Glad that it helped. I took the opportunity to add a part to my page on Complex Documents on moving figures with captions.

Rather than insert the shape and caption in a single cell table, I prefer to put them together in a group. The group is itself a floating shape that can be moved around, the sequence numbering changing if necessary – don’t forget to update all fields to get the new seq numbers.

The macro AddCaptionToFloatingShape will add a caption and group the caption with the shape.