Need guidance with formatting

pewe · #1 11-21-2011, 12:09 PM

I have a large document which contains a large number of instances of various phrases - such as 'In reply to'.

I need to change all instances of the various phrases into different colours for clarity.

I found this detail elsewhere -

Quote:

You can search for and replace or remove character formatting. For example, find a specific word or phrase and change the font color, or find specific formatting such as bold and remove or change it.

On the Edit menu, click Find.
If you don't see the Format button, click More.
In the Find what box, do one of the following:
To search for text without specific formatting, enter the text.
To search for text with specific formatting, enter the text, click Format, and then select the formats you want.
To search for specific formatting only, delete any text, click Format, and then select the formats you want.
Select the Highlight all items found in check box to find all instances of the word or phrase, and then select which portion of the document you want to search in by clicking in the Highlight all items found in list.
Click Find All.

All instances of the word or phrase are highlighted.

Click Close.
On the Formatting toolbar, click buttons to make changes. For example, select a different font color, click Bold Button image, and then click Italic Button image.

The changes you make are applied to all the highlighted text.

Click anywhere in the document to remove highlighting from the text.

This works to identify and highlight all instances of the phrase BUT as soon as I click anything to change the format (eg colour) only one instance of the phrase is changed and then highlighting is removed from all instances of the phrase.

Can anyone suggest where I am going wrong, or alternatively another way to select and re-format all instances of a phase.

Thanks

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