I'm looking to create a document where certain passages have the same text inserted and other passages are more individualized. Example.



1. Dave was here today

2. Dave was in a good mood

3. Dave said he was feeling good because he just won the lottery.

In the above example, "Dave" would be a name that changes . I would want to add the name of several people. 1 and two above would be the same sentence except for the name. However number 3 above would be an individualized paragraph that would be substantially different for each person. I'm looking to be able to quickly type in number three , print it, and move on to the next person.

You are describing a mail merge. For more, see this article:

Use mail merge to create and print letters and other documents
http://office.microsoft.com/en-us/wo...701.aspx?CTT=1

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

Thanks. I have made some progress and can now do most of what I wanted to do. The main thing I am stuck on is how to use a document that already exists , already has merged fields placed in it, and run again from the same excel file (with same field names).

For example, if I have a document that looks like

had a little whose fleece was white as .


and I added merge fields as indicated below

«First_Name» had a little «Animal» whose fleece was white as «Substance»


After I have run this mail merge and a week later want to run it again, how can I use it without having to again select the merge fields? If I pull up the document used a week ago, it seems to populate from the previously completed merge, I want to run the same mail merge with same fields but updated contents from the excel sheet.

Hmm, since the data source has been updated, you should be seeing the correct data when you complete the merge. What displays in the "main" document (to which the merge source is attached) when you open it is not a reflection on the result of the merge.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional