Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 08-11-2011, 11:48 AM
dhoggan dhoggan is offline Changing Cross Reference Text Windows 7 64bit Changing Cross Reference Text Office 2007
Novice
Changing Cross Reference Text
 
Join Date: Aug 2011
Posts: 1
dhoggan is on a distinguished road
Default Changing Cross Reference Text

Hi,



I'm hoping someone may be able to help me out; I've Googled a lot and can't find an answer to what I think may be a simple question.

What I would like to be able to do is change the text displayed when cross-referencing. For example I have a section title (say a Heading 1 or similar) with the text "The Routing Information Protocol". However I would like to be able to reference it elsewhere in the document as "Routing Information Protocol", "RIP" or simply "here" (as in 'see here').

However I just cannot see how this can be done. Can anyone help?

Thanks,

Dave
Reply With Quote
  #2  
Old 09-03-2011, 12:08 PM
Stefan Blom's Avatar
Stefan Blom Stefan Blom is online now Changing Cross Reference Text Windows 7 64bit Changing Cross Reference Text Office 2010 32bit
Moderator
 
Join Date: Aug 2011
Posts: 3,872
Stefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to all
Default

If you want to cross-reference the text of part of a paragraph, enclose the text in a bookmark, and then create a cross-reference to the text of the bookmark.

If you want to cross-reference custom text, you can make use of a SET field. Place the insertion point at the beginning (or end) of the text that you want to reference. Press Ctrl+F9; Word inserts field delimiters, { }. Within the delimiters, type SET myref1 "RIP" (so that you have { SET myref1 "RIP" }). Press F9 to update the field. Word creates a global variable named myref1, storing the text "RIP." No field result will be shown in the text, but if you have enabled the display of bookmarks, you will see the bookmark created by the SET field.

To reference the global variable you just created, insert { REF myref1 \h } and/or { PAGEREF myref1 \h } for the page number. Update the fields by selecting them and pressing F9.
__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional
Reply With Quote
  #3  
Old 03-05-2013, 09:17 AM
Nick Ruppert Nick Ruppert is offline Changing Cross Reference Text Windows 7 64bit Changing Cross Reference Text Office 2010 64bit
Novice
 
Join Date: Mar 2013
Posts: 2
Nick Ruppert is on a distinguished road
Default Change Text Easily

There is an easier way to change the cross reference text. Simply edit the text that the cross reference inserted. In my case, I wanted the name of the hyperlink to be the name of a document that I specified in a table. This is what I did to accomplish that:
1) I create a cross reference to the Table with the "Insert reference to:" box set to Entire caption.
2) I then highlighted the middle text of the hyperlink that was created and pasted the name of my document. Note that I highlighted the middle text of the hyperlink because I found that if I highlighted the entire text, the paste would remove the hyperlink field.
3) I deleted the first and last characters of the old hyperlink text, and now my hyperlink is the document name that I wanted.

It would be nice if Microsoft allowed us to specify the hyperlink text in the Cross-reference dialog box, but editing the text is no too difficult
Reply With Quote
  #4  
Old 03-05-2013, 03:09 PM
Stefan Blom's Avatar
Stefan Blom Stefan Blom is online now Changing Cross Reference Text Windows 7 64bit Changing Cross Reference Text Office 2010 32bit
Moderator
 
Join Date: Aug 2011
Posts: 3,872
Stefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to all
Default

But note that manual changes will be lost when you update the cross-reference field.
__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional
Reply With Quote
  #5  
Old 03-05-2013, 03:17 PM
Nick Ruppert Nick Ruppert is offline Changing Cross Reference Text Windows 7 64bit Changing Cross Reference Text Office 2010 64bit
Novice
 
Join Date: Mar 2013
Posts: 2
Nick Ruppert is on a distinguished road
Default When would I need to update a cross reference?

Thanks for the info about updating the cross reference removing my edits, but when would one need to update a cross reference? I find that the cross reference correctly points to the table as I make changes to the document.
Reply With Quote
  #6  
Old 03-05-2013, 05:22 PM
Stefan Blom's Avatar
Stefan Blom Stefan Blom is online now Changing Cross Reference Text Windows 7 64bit Changing Cross Reference Text Office 2010 32bit
Moderator
 
Join Date: Aug 2011
Posts: 3,872
Stefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to allStefan Blom is a name known to all
Default

Well, if a cross-reference points to content/text, you want to update it if the source changes. If a cross-reference points to a paragraph or page number, you want to update it if the source paragraph has been renumbered or moved to another page (which may very well be the result of editing the document).
__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional
Reply With Quote
Reply

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Cross-reference problem Marineboy Word 2 08-05-2011 03:37 AM
Changing Cross Reference Text Cross-reference in two lines!!!!! Jamal NUMAN Word 3 04-12-2011 06:47 AM
Changing Cross Reference Text Cross-reference endnote text smed Word 3 01-14-2011 03:34 PM
2 figures cross reference mmdmov Word 0 05-05-2010 09:12 AM
How do I return from a cross reference? smoggymark Word 0 10-21-2008 07:45 PM

Other Forums: Access Forums

All times are GMT -7. The time now is 01:11 PM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2024, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2024 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft