Hi Kimberly,

In some copy/pasted material, you'll find more than two paragraph breaks between logical paragraphs, so you might still end up with unwanted paragraph breaks.

In your second step, simply deleting the paragraph marks can result in consecutive words either side of the paragraph mark being run together. Conversely, if you replace them with spaces, you'll sometimes end up with double spaces between the consecutive words.

It all depends on what's in the copy/pasted passage - and the mix can vary within the passage. The Find/Replace sequence I posted takes care of any of these combinations and works whether the passage was copy/pasted from a PDF, an email or a web page.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]