Hi Tom,

You don't actually need to access any of the tabs - see the note at the end of my previous post.

If, however, you want to access the field insertion dialogue box, go to Insert|Quick Parts|Field. The problem you'll have with this approach, though, is that the dialogue box doesn't show how to insert one field within another (which you'll need to do).



If you use the Ctrl-F9 method, you'll be able to create one field construction (note that there are two fields, one nested inside the other), then simply copy & paste it however many times you need and edit the name and number strings as appropriate.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Cool, thanks Paul I have the F9 function working now so I will have a play and let you know how I get on with it.

Hello Paul

I have managed to create formula fields and link names with numbers on a seperate line, so thank you very much.

I have created the drop down tab using "drop down form fileds" however every time I want to change the name I have to go in to the properties and choose the name from the list rather than there being a drop down on the main document (such as when you use the standard drop list). Is there any way of changing this?

I also have to right click on the formula field and click update is there any way so it auto updates when I change the name?

Regards

Tom