Dear sirs



I have say 100s of paragraphs and 100s of pages which I have to use it here and there.

I want to name these paragraphs and have it shown in the ribbon for me to use the drop down menu and choose.

Pls help.

BRGDS/CAPTGNVR

Look up Autotext

As Italophile has indicated, there is a feature for storing reusable content. Collectively that feature is now known as building blocks and the content you add to the building blocks can be categorised into groups (one of which is Autotext). Word's interface makes it easier to access those building blocks via the ribbon if you instead categorise your entries as a Quick Part.

See this for more info Use Microsoft Word's Quick Parts to Insert Frequently Used Text

__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia

More about AutoText (ignore info about Building Blocks, Content Controls, and Quick Parts when using menu versions of Word):

• AutoText
• AutoText Fields - Incorporating AutoText or other Building Blocks in Templates
• AutoTextList in the Modern Age
• AutoTextList field - How to add pop-up lists to any Word document, so you can click your way through changes in seconds
• Where can Building Blocks (including AutoText) be stored? (AutoText in menu versions is only in templates, not in a "Building Blocks folder."

If you use the AutoTextList field, what determines what goes into the menu is the Style used for the text when it is saved. This field can be restricted to a particular style and you can make up custom styles just for that purpose.

Note, there are far better options in the Ribbon versions, with building blocks and the Building Block Gallery Content Control.


You can also do a fair amount with a UserForm and vba, but that gets much more complex.

Thank you Mr Andrews, just about got the hang of it. And thank you. Though Mr itaphile has responded first, it was too too brief for a novice like me to understand.

Sorry, I assumed you’d know how to use Google, and I mentioned Autotext as that is what applies to the version of Office that your profile says you use.

@Mr. Charles-

Sir I will be interested in using a userform to vba to select the frequently used texts and pages .

thank you n brgds/captgnvr

• Create & Employ a Userform by Greg Maxey
• Create a Simple Userform by Graham Mayor, MVP
• Install/Employ VBA Procedures (Macros) by Greg Maxey

Dear All

While on this, pls guide me how to copy the 50 of the frequently used texts in the building blocks to another lap top?

BRGDS/CAPTGNVR

You have some choices while building up your store of AutoTexts/Building Blocks. The first question is where are your current Quick Parts being stored. If you have already made some, you probably see the Building Blocks Organizer around the same spot on the ribbon where you made the individual items. You probably either saved them in your Normal template (Normal.dotm) or the Building Blocks template.

If you're on a recent version of Office on Windows, your Normal.dotm is probably located at:
"C:\Users\[your user name]\AppData\Roaming\Microsoft\Templates\Normal.dotm"

Your Building Blocks .dotx is probably somewhere like:

"C:\Users\[your user name]\AppData\Roaming\Microsoft\Document Building Blocks\1033\16\Building Blocks.dotx"

You can also find an old thread here I initiated, in which Mr. Kenyon not only gave me great advice about building a Global Template.dotm which could be shared, but also about Graham Mayor's add-in which allowed for import of a whole string of client addresses I wanted to place in AutoText (works a treat!).

[QUOTE=kilroyscarnival;182162]You have some choices while building up your store of AutoTexts/Building Blocks. The first question is where are your current Quick Parts being stored. If you have already made some, you probably see the Building Blocks ..........

Thank you sir , Will try and get back to you

You copy the template that holds the AutoText.


You indicated that you are using Word 2003 which does not have the ribbon.
It does have toolbars and menus.

Oh sorry Mr Itlophile.

I understand now why you were so crisp.

Just to make this clear, as there seems to be a lack of clarity in this thread:

Office 97 - 2003
Has Autotext only

Office 2007 -
Has Building Blocks/Quick Parts, which includes Autotext.
Building Blocks can be organised into galleries (use the Custom galleries to ensure that the building blocks don't appear in the galleries in the ribbon), and assigned categories (start the category name with a space or underscore to make it appear at the top of the list)