Thanks again for all your information.

I see the benefit of having the information in a Word Document is four fold.
a) It allows people to view it who don't have Adobe Reader or Acrobat

b) more importantly, it allows people to search the document effectively. The existing PDF is a rough mixture of images and text that is completely unworkable for people trying to use the document for keyword searches and the like.

c) As you point out, it is much easier to clean up the copy as a Word doc than in trying to do this in Adobe Acrobat.

4) The RTF files are smaller (186MB as compared to 22MB in this document) so easier for people to download (although I realise this would change when the PDF is created for a clean Word Doc rather than having "images" of text).

I am more than happy to use a Footer if that is the best way. I am just confused because in the past when I have used footers it has replicated the same text in the footer on every page.
In my example the text changes on every page, so a footer would not work.

As a workaround is there a way I can make a shortcut key, so that if I highlight text and hold down a certain combination of keys, that it will format the text as I want.

I'm not keen to do this for 3000 pages, but if that is the only way it can be done, then it may be a partial solution.