Heading Numbering Issues

[prephil]

On chapters 1 and 2 of the attached the Increase Indent command in the paragraph menu works fine.

For example, I have no problems creating headings on page 3.
1. General heading (Style: Heading 1)
Then I copy this heading below it and click on "Increase Indent" and the heading style goes from Heading 1 to Heading 2 and changes font and colour accordingly.
1.1 Foreword
Again I repeat this by copying 1.1 Foreword below it and clicking "Increase Indent" and it goes from Heading 2 to Heading 3.
1.1.1 Test



However, in Chapter 3, if I try to follow the same method, after pressing "Increase Indent" the heading style remains the same.
I am copying 3.3 Personnel and pasting it below and it updates to 3.4 Personnel which is fine. Then I select the header and click on Increase Indent but instead of going to Heading 3 and changing properties (italics and black font size 13) it stays as a Heading 2. Been stuck all day on this and it is so frustrating.

[Charles Kenyon]

Indents need to be controlled in the Define New MultiLevel List dialog.
Set your numbering up following the steps in How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly.
Then change things by changing which style is applied, not using the numbering buttons.

[prephil]

Thanks. I’ll give it a shot so.

[prephil]

@Charles Kenyon would you have a video by any chance of how to do this? I'm getting a bit bamboozled by these instructions.

[kilroyscarnival]

Originally Posted by prephil

@ would you have a video by any chance of how to do this? I'm getting a bit bamboozled by these instructions.

Prephil, maybe you would find this video useful. When you go with this method, remember to start with the first instance that will be numbered and work front-to-back while adding these to an existing document. Once you have your numbering lists built, you can associate them with heading styles as well.

https://www.youtube.com/watch?v=He_ob8ydc9E

[Charles Kenyon]

I do not. Keep trying.


You may want to also look at Outline Numbering in Word for macOS by John Korchok and How to create numbered headings or outline numbering in Word 2003 and earlier versions | ShaunaKelly.com which are the same concepts for different user interfaces.

[Charles Kenyon]

Good video. Remember to tie to the existing paragraph styles. You do not need to use the built-in heading styles, although they can be used and are good for it. Why use Microsoft Word’s built-in heading styles? by Shauna Kelly

Here are a couple more good videos. I would suggest watching all three.

• Hierarchical Outline numbering for Microsoft Word Documents - YouTube
• Microsoft Word: Using styles for lists (Part 3: multi-level list styles) - YouTube