Thanks Charles, yes that looks like a good solution, the tutorial uses .dot and .dotx format. We have prewritten word docs that we update before printing, they are all different according to the topic but all have the same footer.

I think we are going to have to put the text box into the footer, as adding a text box outside it on every page would drive everyone nuts.

So I´ll put the current footer into a text box and move it to the left to create a space for the signature and stamp (with a new text box on the right that will "spill out" slightly above the footer.) I´ll then distribute the word doc.

Can they just copy the two text boxes in the footer and paste them to their word docs without having to worry that it will move when printed (we always save in PDF before printing)?

Thanks