I don't think you'll be able to do this without a macro - which could reside in your risk rating document's template rather than the document itself. That way, you could employ the docx format, rather than your present docm - which you only need if you're usinga macro stored in the document. See, for example: https://www.msofficeforums.com/130899-post6.html

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Cheers,
Paul Edstein
[Fmr MS MVP - Word]

This is doing pretty well exactly what I'm trying to do so thank you very much, I do appreciate it. I'll make the required modifications tomorrow and integrate into my document. I'll let you know how I go.