Microsoft Office Forums Corrupt Custom Paragraph Styles

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 06-03-2019, 11:22 AM
PKW57 PKW57 is offline Corrupt Custom Paragraph Styles Windows 7 64bit Corrupt Custom Paragraph Styles Office 2016
Novice
Corrupt Custom Paragraph Styles
 
Join Date: May 2016
Location: Illinois
Posts: 9
PKW57 is on a distinguished road
Default Corrupt Custom Paragraph Styles

Greetings,


First, let me apologize if this is a duplicate. We had a power glitch as I tried to post this and my laptop froze. I don't know if it went through.

I’m pretty handy with Word although I wouldn’t call myself an expert. I’ve run into a problem that I cannot solve, hence my posting. My employer has us all using Office 365 (much to my disgust) so I have whatever today’s current version of Word 16 is.

I have documents in the .docx format that we use as templates for standardized process instructions. We use .docx instead of .dotx to maintain positive revision control. We are transitioning to a new document control system and I may be able to use .dotx after the changeover has been completed.

I have custom styles in my template that set paragraph numbering, indent, etc. to make it easier for the end users to maintain the appropriate format. Three times now over the past 6 months a one of my custom styles has become corrupted on documents in the process of being created/revised.

The corruption manifests as blacked out paragraph numbers, the look like they’ve been redacted. Everything in the style is set correctly and everything functions properly except you can’t see the numbers, they are simply solid black rectangles.



The only way I have been able to fix the document with the corrupt style is to delete the offending style and then import a clean copy from an uncorrupted document.

Has anyone experienced anything like this before, and if so, what was the source of the corruption and what was the solution to keep it from happening again?

Thanks in advance for your time and assistance. Any help is greatly appreciated.

~ Phil
Reply With Quote
  #2  
Old 06-03-2019, 06:03 PM
Guessed's Avatar
Guessed Guessed is offline Corrupt Custom Paragraph Styles Windows 10 Corrupt Custom Paragraph Styles Office 2016
Expert
 
Join Date: Mar 2010
Location: Canberra/Melbourne Australia
Posts: 1,167
Guessed has a spectacular aura aboutGuessed has a spectacular aura aboutGuessed has a spectacular aura about
Default

Any styles using autonumbering are prone to corruption in some way. I haven't seen an issue with blacked out numbering but have seen differences in indentation, font issues etc.

The first point of repairing a doc that goes bad is to firstly verify that the paragraph formatting has no local formatting overriding the paragraph style settings. Do this by selecting and pressing Ctrl-Space and Ctrl-Q.

If the numbering is still bad, refresh the styles from the template.

If the numbering is still bad, run a macro to reset the autonumbering.

The macro is easily created by putting your cursor in a top level outline numbered paragraph, starting a macro recording and going to Home > Multilevel List > Define New Multilevel list. Once you dismiss this dialog you can stop recording the macro and examine what you have got. It will produce masses of code which can be cleaned up in a variety of ways but if you don't care, just stay with what it records.
__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia
Reply With Quote
  #3  
Old 06-04-2019, 11:47 AM
Stefan Blom's Avatar
Stefan Blom Stefan Blom is offline Corrupt Custom Paragraph Styles Windows 10 Corrupt Custom Paragraph Styles Office 2019
Expert
 
Join Date: Aug 2011
Posts: 3,155
Stefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of light
Default

For the "blacked out numbering" issue, you can make use of a macro created by Doug Robbins (see https://answers.microsoft.com/en-us/...487724585f51):

Sub FixNumberingLevels()
'Macro created by MVP Doug Robbins
For Each templ In ActiveDocument.ListTemplates
For Each lev In templ.ListLevels
lev.Font.Reset
Next lev
Next templ
End Sub

See http://www.gmayor.com/installing_macro.htm.
__________________
Stefan Blom
Microsoft Word MVP
Reply With Quote
  #4  
Old 06-05-2019, 05:56 AM
PKW57 PKW57 is offline Corrupt Custom Paragraph Styles Windows 10 Corrupt Custom Paragraph Styles Office 2016
Novice
Corrupt Custom Paragraph Styles
 
Join Date: May 2016
Location: Illinois
Posts: 9
PKW57 is on a distinguished road
Default

Andrew,
Thanks! I didn't get any kind of results from Ctrl-Space/Ctrl-Q. What is that supposed to do?
I did indeed find instances in the corrupt document where the user had applied other formatting, such as bold & font size changes. This created a modified version of my original style that I could see in the full style window.
If this is what triggers the corruption I will have to find a way to prevent users from applying their own formatting to paragraphs set by my styles, or just live with the infrequent occurrence if that's not possible.
Thanks again for the assistance. I appreciate your time.
~ Phil
Reply With Quote
  #5  
Old 06-05-2019, 06:02 AM
PKW57 PKW57 is offline Corrupt Custom Paragraph Styles Windows 10 Corrupt Custom Paragraph Styles Office 2016
Novice
Corrupt Custom Paragraph Styles
 
Join Date: May 2016
Location: Illinois
Posts: 9
PKW57 is on a distinguished road
Default

Stefan,
Thank you for the handy macro!
I do a fair amount of VBA in Excel but have very little experience using it in Word.
Again, thank you for your time and assistance.
~ Phil
Reply With Quote
  #6  
Old 06-05-2019, 07:24 AM
Stefan Blom's Avatar
Stefan Blom Stefan Blom is offline Corrupt Custom Paragraph Styles Windows 10 Corrupt Custom Paragraph Styles Office 2019
Expert
 
Join Date: Aug 2011
Posts: 3,155
Stefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of light
Default

Just to be clear, did the macro fix the issue permanently (for the affected document)?
__________________
Stefan Blom
Microsoft Word MVP
Reply With Quote
  #7  
Old 06-07-2019, 12:55 PM
PKW57 PKW57 is offline Corrupt Custom Paragraph Styles Windows 10 Corrupt Custom Paragraph Styles Office 2016
Novice
Corrupt Custom Paragraph Styles
 
Join Date: May 2016
Location: Illinois
Posts: 9
PKW57 is on a distinguished road
Default

It appears so.
The corruption occurs so infrequently that it is hard to say for sure.
The document I used it on has remained corruption free ever since, and it has been edited several times since then.
Thanks again for the assistance. If the corruption ever comes back on a file I used the macro on, I will let you know.
Reply With Quote
  #8  
Old 06-07-2019, 02:08 PM
Stefan Blom's Avatar
Stefan Blom Stefan Blom is offline Corrupt Custom Paragraph Styles Windows 10 Corrupt Custom Paragraph Styles Office 2019
Expert
 
Join Date: Aug 2011
Posts: 3,155
Stefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of lightStefan Blom is a glorious beacon of light
Default

Since the macro worked, the corruption was in the underlying number format (the so-called list template).
__________________
Stefan Blom
Microsoft Word MVP
Reply With Quote
Reply

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Corrupt Custom Paragraph Styles Split paragraph into two different styles jeffreybrown Word VBA 2 09-09-2018 09:02 PM
How do I order the paragraph styles list? Tunathedog Word 3 04-08-2016 05:37 AM
Corrupt Custom Paragraph Styles Need to restore custom functions from a corrupt ".xlam" file ... gamouning Excel 1 11-12-2015 11:03 AM
Corrupt Custom Paragraph Styles Changing Paragraph Styles mjawatney Word 6 04-20-2014 05:15 PM
Corrupt Custom Paragraph Styles Multiple styles in same paragraph? Cobb78 Word 1 05-20-2012 03:04 PM


All times are GMT -7. The time now is 10:28 AM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2019, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2019 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft