In the Index: How to format the appearance of reference words and page numbers

Swarup · #1 08-10-2018, 04:29 PM

Quote:

Originally Posted by macropod

In that case, I'd be inclined to use a macro. As yet though, I don't know whether the numbers are in the headers or footers, whether they're on every page, or how much reformatting you've already done.

The numbers are in both the headers and footers. The document is for use in India, where page edges are likely to be damaged in use, so having them at the top & bottom means they'll last longer.

Quote:

Originally Posted by macropod

That may be due to the use of justification, tabs, etc. However, the use of narrow non-breaking spaces (202F,Alt-x), for example, should ensure consistency.

Are you saying I should type 202F,Alt-x each time?

Quote:

Originally Posted by macropod

The Index is a field. Select and press Shift-F9 to expose the field code.

What screen should be open in front of me when I do Shift-F9? I tried that combination when my MS Word document was open and I was looking at the end of the file on page 305 i.e. the index. But nothing happened when I pressed Shift-F9.

Quote:

Originally Posted by macropod

As I've said twice now, you should use a Word document , not a plain text file, for the concordance. Copy your plain text file's content into a Word document , select the content then use Insert|Table>Convert Text to Table to turn it into a single-column table, add a column to the Table and format the entries in the second column how you want them to appear in the Index.

Thank you, I understand now and should be able to take it from there.

macropod · #2 08-10-2018, 05:13 PM

Quote:

Originally Posted by Swarup

What screen should be open in front of me when I do Shift-F9? I tried that combination when my MS Word document was open and I was looking at the end of the file on page 305 i.e. the index. But nothing happened when I pressed Shift-F9.

You should select the Index. What part of 'select' don't you understand?

As for re-doing the page numbering, try the following macro:

Code:

Sub Main()
Application.ScreenUpdating = False
Dim Sctn As Section, HdFt As HeaderFooter
For Each Sctn In ActiveDocument.Sections
  For Each HdFt In Sctn.Headers
    Call UpdateHeaderFooter(Sctn, HdFt)
  Next
  For Each HdFt In Sctn.Footers
    Call UpdateHeaderFooter(Sctn, HdFt)
  Next
Next
Application.ScreenUpdating = True
End Sub

Sub UpdateHeaderFooter(Sctn As Section, HdFt As HeaderFooter)
Dim Rng As Range, Fld As Field
With HdFt
  If .Exists = True Then
    If (Sctn.Index = 1) Or (.LinkToPrevious = False) Then
      .PageNumbers.NumberStyle = wdPageNumberStyleArabic
      For Each Fld In .Range.Fields
        With Fld
          If .Type = wdFieldPage Then
            Set Rng = .Result
            .Delete
            With Rng
              .Text = "-" & ChrW("&H202F") & " " & ChrW("&H202F") & "-"
              .Fields.Add .Characters(3), wdFieldEmpty, "PAGE", False
            End With
            Exit For
          End If
        End With
      Next
    End If
  End If
End With
End Sub

Swarup · #3 08-10-2018, 05:25 PM

Quote:

Originally Posted by macropod

You should select the Index. What part of 'select' don't you understand?

You are saying that the index is a field which needs to be selected. If I were looking at a data base or spread sheet having various fields among which one were the index, then I could easily understand. But when I am looking at a MS Word document which contains text, then in that setting when you say the index is a field that needs to be selected, I do not understand where are the fields among which the index is one to be selected.

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