I think I know what you mean, but it's not where I am struggling. My problem is only in the navigation pane. The top "button" has a triangle and a horizonal bar. I'd like to to say "Table of Contents" instead. Second, the Summary-button is now a subsection of 7.9 and I'd like it to show up on the same level as the chapters, because it does not belong to a single chapter as it is a summary of the entire thesis.

Attached Images

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The Navigation Pane doesn't read the Table of Contents (like the Table of Contents, the Navigation Pane reads the actual headings), so I doubt you'll be able to get the Table of Contents to appear there unless you assign the Heading 1 Style to the 'Table of Contents' heading paragraph - after first re-assigning all the other headings to a lower-level Heading Style. Even then, you won't get rid of the 'The top "button" (that) has a triangle and a horizonal bar'.

About the only way you'd get the Summary to appear at close to the Chapter level in the Navigation Pane (without deleting the 'Chapter' prefix for the Headings) would be to assign it the Style that appears next after your Chapter headings (e.g. Chapters = Heading 1; Summary = Heading 2). Again that would mean re-assigning the other headings to a lower-level Heading Style.

Regardless, this is all of little consequence for a document that is to be printed.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I agree with you. However, some time after my PhD defense, an electronic PDF will be published as well. It would be nice if the PDF has a clickable TOC (like some ebooks do). That's the reason I'm asking.

But PDFs don't use Word's Navigation Pane. The appearance of a Word Table of Contents is an entirely separate issue and links in those are ordinarily clickable if the PDF is created via File|Save As.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I have no experience in creating a PDF like that, so I'm trying to find out how to create such an index pane myself. It is convenient for the reader and it looks very good in my opinion

Edit: I have a license for Cute PDF professional and just discovered how to do it there.

Attached Images

5.png (18.6 KB, 11 views)

One of the options available when saving a document as a PDF is to create PDF bookmarks using headings in the document. Those bookmarks will then be accessible in the PDF's bookmarks pane.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

What I tried as well (because I need to deliver a PDF to my publisher) is to create a PDF which has all images fully embedded and uncompressed, so I get maximum print quality.

The word file is about 200 MB. When saving as PDF I have chosen 'standard (publishing online and printing' and under tools -> compress pictures, I have chosen 'use document resolution' and unchecked 'delete cropped areas of pictures'. Nevertheless, the created PDF is only about 15 MB.

I found the bookmark option, but cannot find how to set the initial view for the created pdf to display the bookmarks by default. Also, do you know if/how to embed fonts when saving as PDF?

You can't force that - it depends on how the user has configured Acrobat.Whether a given font can be embedded depends on the font license. See: https://support.office.com/en-us/art...8-165e9c37e985. That said, the option to embed fonts in the document and, hence I would expect, the PDF can be found under File|Options|Save.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

When I choose save as PDF in word, the endnotes and cross references to endnotes in the pdf are no longer clickable. Is it possible to keep them clickable in the pdf?

note: links to headings, tables, figures, equations are clickable.

I addressed that in post #3...

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]