Hello, I'm new to the forum, but have a complex question about the Multilevel List Function.



I have a rather large document. It is broken into headings (e.g. 1.0, 1.1, 1.1.1, 1.1.1.1, etc.). It also has a number of tables and figures that follow the same heading format, with an additional hyphenated number to differentiate between them (i.e. Table 12.1.1-2, or Figure 12.1.1-2, etc.). Also there is a table of contents that pulls the section headings from the document, so it is important to have the tables and figures listed under the appropriate headings.

I wanted a number format that would follow the section headings (Heading 1, 2, etc.) for both the tables and figures. That way they would update automatically as I amended my document.

So for example, Table 10.2.1-8 would be the eighth table in section 10.2.1, which happens to be followed by some equations and the fourth figure, Figure 10.2.1-4. To do this, I made a multilevel list with TABLE_#1.#2.#3-#4 as the number formatting where #1 is the level number from Level 1 (Heading 1, which is "10" in our example here), and #2 is level 2 (Heading 2, which is sub section "2" in the example), and #3 is level 3, and #4 is the numbering style for the table number).

The problem is that I can only have "Heading 1" and "Heading 2" and so on for one defined multilevel list at a time. So I can have it for TABLE_#1.#2.#3-#4 but not for FIGURE_#1.#2.#3-#4. So if I have it defined for Tables, my Figure 10.2.1-4 would read "Figure 1.1.1-4" as the headings are "being used" in the Tables multilevel list.

So my Tables could be have a correct numeric format, but the Figures wouldn't follow the heading numbers, or visa versa.

Is there a way to change the multilevel list so that both the tables and figures use the same section headings?

Or does anybody know of a different way to set up their multilevel list definition to incorporate headings, figures, tables, appendices, etc.?

Attached Images

	Navagation Pane.JPG (22.2 KB, 25 views)
	Multilevel List.jpg (99.5 KB, 25 views)

Thanks to Shauna Kelly's site: http://www.shaunakelly.com/word/numb...ppendixes.html, I was able to find a great work around for this.
I side-stepped the Headings issue by a clever use of Table/Figure captions. I used the "Numbering" option to apply my heading at that particular level that the image/table was going to be at, (heading 3 for the example given earlier), and that fixed the numbering issue. The format was screwy, so I used a new style that did what I wanted - without the numbering hassles. Furthermore, the easy "Cross Reference" feature under the References tab made updatable callouts to the table/figure easier than messing with field codes!

Note: for anyone else dealing with a similar issue, it is easier when the figures have "In Line with Text" text wrapping, as the caption text can be formatted with a list level, thereby showing up in the Navigation Pane / Document Map.
If the figure has, say a square, or any other text wrapping on it, the caption will appear as a text box. And those do not show up in the Navigation Pane / Document Map.

Attached Images

	Caption.png (13.7 KB, 23 views)
	Caption Numbering.png (15.8 KB, 23 views)

Figure and table captions are not as flexible as you wish. You can include heading numbering with a caption, but only a specific (fixed) level. The level you choose can be the same or different for various caption types. Usually it is easier to make use of the top level/Heading 1.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional