I have a problem formatting a text that originally was an OCR. As you can see on the 123 file attached, the numbers are not in the same place etc.


I have tried various times - would appreciate if someone can have a look at it, repair it and hopefully explain to me how to do it :-)
kind regards,
Mark

Attached Files

123.docx (99.6 KB, 12 views)

forgot: using mac 2011 in case that is important

Your 'table' is a Table of Contents that doesn't employ a TOC field, which is what Word would use to create one. Provided you apply the appropriate Heading Styles to your document's headings, you should be able to delete the one you now have and use Word's own Table of Contents tools (i.e. a TOC field), which will apply the relevant TOC Styles to the content. That, in turn, will facilitate any reformatting that might be required; it will also display the document's actual page numbers rather than what they used to be when the file you OCR'd was created.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

hmmm sorry, not exactly new to Word but do not know how to do it. Can you explain maybe (step by step). Many thanks :-)
Mark

just tried to find Heading Styles under the Help menu, and nothing comes up. Similarly TOC ... I am not too bothered about whether the document refers to the actual pages numbers.

See:
https://support.office.com/en-us/art...A-A026B2C790F2
https://support.office.com/en-us/art...4-64c6dfecaeca

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

tried putting it in, and this after selecting a range. The range simply disappears.
Will check it one of these weeks, but for the moment not a real solution, sorry.

You clearly haven't followed the advice in those links. There is no range selection to be done other than for applying Heading Styles to the headings in the document body (i.e. not to your pseudo Table of Contents).

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]