Yes, that is pretty much it as far as the core functionality. The trick is making sure that the content is tagged so your macro can identify the bits to hide. The macros also need to enforce some background options so 'hidden' text is not visible on screen or in prints. Layout is relevant because it is easy to hide an entire row of a table but hiding one cell doesn't collapse the rest of the row so you might end up with empty cells.

The first document is the hard one to setup. Once you have the macros sorted, the other docs really only need the tagging part done to them. Your tagging business rules need to be clear and consistent and you'll need to avoid overlapping options to keep it simple.

As I said, you would need to provide a sample to get a more accurate estimate. To get a sample doc publicly available, you will have to load your file to a shared drive like dropbox and post a link here. A quick and dirty job would be easily do-able in 2 hours but there are likely to be other considerations for a professional completed job. These optional extras would all add on top of that time.

You need to consider how to roll this out to users - eg. do you need training or written instructions? Since macros would be required, the document/template would need to be ALLOWED to run macros and may also require buttons on the ribbon to enable selection of the relevant choices more easily. How does the template become available to staff? A CM system like Sharepoint is good for making the template available for download but drastically interferes with how Word behaves as a template (and whether macros can be run easily).

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Andrew Lockton
Chrysalis Design, Melbourne Australia