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Old 06-10-2016, 04:48 PM
author_mshane author_mshane is offline Book formatting: need to alternate page number on left and right margin for only first page of each Windows 10 Book formatting: need to alternate page number on left and right margin for only first page of each Office 2016
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Default Book formatting: need to alternate page number on left and right margin for only first page of each

Hello. Hope you are doing well.

I am formatting a book and have run into something that has me stumped.

Each chapter is it's own section and has the following:
EVEN pages = Header with Page number on Left margin & Book Title on Right margin
ODD pages = Header with Chapter Title on Left Margin & Page number on Right margin

The first page of each chapter has "CHAPTER" in bold, 28 pt font


For those pages there is no header
Page number is in the Footer

So, I have Different First Page checked &
Different Odd & Even Pages is checked

Here is my problem:
The first page of a chapter might be an Even number or an Odd number.
Currently, all first pages have the page number in the footer on the right margin.
This is bad for chapters starting on the even pages. Looks bad having the page number of a left hand page on the bottom, inside margin.

How do I tell Word "If the first page of a section is an even number then put the page number on the Left margin"?

Thanks. I appreciate any help.

Last edited by Charles Kenyon; 06-10-2016 at 09:14 PM. Reason: Mark as solved
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Old 06-10-2016, 04:59 PM
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macropod macropod is offline Book formatting: need to alternate page number on left and right margin for only first page of each Windows 7 64bit Book formatting: need to alternate page number on left and right margin for only first page of each Office 2010 32bit
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The simple solution is to ensure each chapter starts on an odd page. That's a fairly standard publishing convention and can be achieved via the use of odd page section breaks between the chapters.
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Old 06-10-2016, 06:38 PM
author_mshane author_mshane is offline Book formatting: need to alternate page number on left and right margin for only first page of each Windows 10 Book formatting: need to alternate page number on left and right margin for only first page of each Office 2016
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Thank you for responding, macropod, but that would create blank pages within the body of the manuscript; which I do not see in any of the novels I am using for reference.

I currently use section breaks to separate the chapters. If I can this one issue fixed, I'll be golden.

Perhaps the answer lies in VBA. I'm more of an MS Access guy myself. Haven't done any VBA in Word.
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Old 06-10-2016, 07:31 PM
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macropod macropod is offline Book formatting: need to alternate page number on left and right margin for only first page of each Windows 7 64bit Book formatting: need to alternate page number on left and right margin for only first page of each Office 2010 32bit
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Yes, it would create blank pages within the body of the manuscript, but that's the way technical books are usually done.

I'm not aware that many novels employ heading pages that arbitrarily start on odd or even pages. If you're wedded to having that kind of setup, you'll have to unlink the odd/even headers/footers from the previous Sections and swap them around as required. Doing that will be problematic on any document subject to ongoing editing, as the edits are liable to change the # pages in each Section. A macro wouldn't be much help in such cases.
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Old 06-10-2016, 07:32 PM
author_mshane author_mshane is offline Book formatting: need to alternate page number on left and right margin for only first page of each Windows 10 Book formatting: need to alternate page number on left and right margin for only first page of each Office 2016
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I found the solution. It was a lot simpler than I thought. I was making it too difficult.

For any chapter starting on an even page the page number is currently on the Right side of the Footer.
I highlighted the page number
Clicked on Design in the Ribbon
Clicked on Link to Previous to unlink it
Then I Clicked on Page Number and selected the option to have the page number on the left margin.

I had to scroll through my whole book and do that for all chapters starting on even pages but luckily it was on 12 chapters.
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Old 06-10-2016, 07:54 PM
jjfreedman jjfreedman is offline Book formatting: need to alternate page number on left and right margin for only first page of each Windows 7 64bit Book formatting: need to alternate page number on left and right margin for only first page of each Office 2013
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You can set up two fields in the first-page footer...

On the left margin, use a field like this (you could use a StyleRef field to pick up the chapter number):

{ IF { = MOD({ PAGE },2) } = 0.0 { PAGE } “Chapter 1” }

Tab to the right margin and insert another field with the True text and False text reversed:

{ IF { = MOD({ PAGE },2) } = 0.0 “Chapter 1” { PAGE } }

This kind of construction can also work in the headers of the other pages, in which case you don't have to turn on Different Odd & Even Pages.
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Old 06-11-2016, 12:19 AM
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macropod macropod is offline Book formatting: need to alternate page number on left and right margin for only first page of each Windows 7 64bit Book formatting: need to alternate page number on left and right margin for only first page of each Office 2010 32bit
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Cross-posted at: http://www.office-forums.com/threads...-each.2349620/
For cross-posting etiquette, please read: http://www.excelguru.ca/content.php?184
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Old 06-15-2016, 09:04 AM
Literalman Literalman is offline Book formatting: need to alternate page number on left and right margin for only first page of each Windows 7 64bit Book formatting: need to alternate page number on left and right margin for only first page of each Office 2010 64bit
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Just a comment on book layout. I spent quite a few years in book publishing, and if a book has a lot of chapters, a publisher will quite often not start each on a right-hand page, particularly if the chapters are short, because an uncomfortably large proportion of the book could end up being blank pages.
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