Replacing a comment with underline or other formatting (or adding that formatting to commented text)

paulkaye · #1 05-15-2016, 09:30 PM

Hi,
My team often uses "comments" as a way of highlighting interesting text in documents. Sometimes these "comments" actually have comments in them, but normally they're just blank. We have found several advantages to working this way. However, when we send such a document to a client, we'd prefer that there be no real comments in it. We'd be happy with any of the following options (which we could do in a duplicate document, or simply undo subsequently):

Empty all of the comments so that they're all blank. The client sees the blank comments highlighting the interesting text.
Add real formatting (e.g., underline and/or bold) to the text on which the comments are placed. (Our comments are placed over all the words in the interesting text, just like one would use the highlighter tool.)
Option 2, plus removing the comments entirely.

Does anyone know how to achieve any of the above options, or something else that might work?

Thanks in advance.

Replacing a comment with underline or other formatting (or adding that formatting to commented text)

gmayor · #2 05-16-2016, 01:04 AM

Easy enough with a macro e.g.

Code:

Sub ReplaceComments()
Dim oComment As Comment
    For Each oComment In ActiveDocument.Comments
        oComment.Scope.Font.Underline = wdUnderlineSingle
        oComment.Scope.Font.Bold = True
        'oComment.Range.Delete 'set the comment to no value
        oComment.DeleteRecursively 'optional
    Next oComment
lbl_Exit:
    Set oComment = Nothing
    Exit Sub
End Sub

paulkaye · #3 05-16-2016, 01:15 AM

Hi Graham,
Thank you for your reply. Unfortunately I got the message:
"Compile error: Method or data member not found"

When I click ok, I'm taken to the macro code page (is that the debugger?), with ".DeleteRecursively" highlighted.

Any ideas?
Thanks,
Paul

gmayor · #4 05-16-2016, 05:27 AM

.DeleteRecursively is not part of the Word 2007 command set. Use .Delete instead,

paulkaye · #5 05-16-2016, 05:38 AM

Thank you - that works perfectly!

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