Hello,



I've done a quick search on the forum but I'm still confused and hoping someone can explain to me in laymen's terms.

I've created my multilevel list (I followed Lynda's creating long docs word 2013) however when I type the first numbered heading and press enter expecting to be number 2, it just reverts to normal style and the only way to get the second heading is to click the list each time.

Is there an easier way to go about this?

I have great respect for the Lynda series. However, they tend to believe Microsoft.
How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly

If you do not use this method and you do much editing in your document your numbering is likely to break or become spaghetti numbering (technical term). Since you mentioned Heading 1, you may have done this but not necessarily set up your styles themselves, just the numbering.

To answer your question, though, the Style for your heading is set to have the next paragraph in the normal style. You can change it to have it be in the same heading style. Are you aware of the keyboard shortcuts for the first three heading styles? Ctrl+Alt+1, Ctrl+Alt+2, and Ctrl+Alt+3
If you want it, you can add shortcuts for 4-9 as well. It is in my downloads page at Add-Ins.

I tend to have heading 1 style followed by heading 2 style followed by heading 3 style followed by body text (or normal). Read Shauna's article through, though.

Numbering in Microsoft Word

Thanks for the quick reply, I did read that link from other posts but I honestly cannot follow it, maybe I am being a bit dim but for Point 3 I'm not sure what it means in terms of the setting up heading styles.

Is it saying that I need to edit Heading 1 by going to modify styles and then change the "style based on" from Normal to No Style and then set Heading 2 to base on Heading 1? Am I along the right lines

Aha! I think I've figured it out based on your last post, I did change the set next paragraph to be Heading 1 which is exactly what I wanted.. I think.

I've come to realise multi-level lists can be very useful for drafting legal agreements, now I need to learn how to use cross-referencing.. another day I think

Thanks Charles

If you are doing templates for legal papers, you need to learn the method set forth in Shauna's page. By themselves, using the buttons on the Ribbon as suggested by Microsoft will make a mess of numbering. Just sit down with a new document/template and take the steps given by Shauna Kelly, one by one. You have to do them in order and do all of them. You need to set up all of the levels in one go.

Once you have it, you can save a template and use that template as the basis for new documents and for new templates.

(I am a lawyer.)

You may also find the following helpful; it has a section on cross-references:
Complex Documents