Empty Fields in MS Word

[georgedy]

Hi there

As part of my work, I use a range of template contracts for my clients. Normally, certain words in the template need to be substituted with information relevant to the client. So for example:



This Agreement, made on [DATE] between [EMPLOYEE] and [EMPLOYER]....

Recently, I was at a law firm who had some form of Add In/Macro which enabled them to quickly flick through all the terms in square brackets in the agreement. As I'm sure you will appreciate, it is perfectly possible for a term in square brackets to be missed when you are working with documents which may be 30, 40, or 50 pages long. Having some sort of system in place which could jump between tags would therefore be ideal.

One workaround would be to Control+F the word "[" but this feels rather clunky.

Does anyone have any ideas?

Thanks

George

[gmayor]

There are several ways to do this. You could put Macrobutton fields around each field e.g. { MACROBUTTON NoMacro Name } (use CTRL+F9 for the brackets) as place markers then F11 to move the cursor to the next field (Shift + F11 to the previous field). I have seen this used commonly by legal secretaries.

You could use legacy form fields and protect the document for forms then use TAB to move between fie3lds, though this limits what you can do with the document.

You can use Content Controls, but most elegant of all is to create a userform that collects the variable data and writes it to bookmarked locations or docvariables. The basics are shown at http://www.gmayor.com/Userform.htm