I agree with Charles that this is not a trivial task.

In order for Word to work out what is the next number, you would need to determine how this might be done. You could possibly do it by using:


- an ini file on the network which is updated everytime someone saves a new doc
- a 'correspondence database' which tracks documents and may not be restricted to just storing a document number
- a file search to check on a folder and work out how many existing files are there or which one is has the highest number.

The macros would need to take into account a number of business rules such as:
- how do we decide to create a numbered document or not
- where should documents be saved
- what happens if a document is created and then later deleted (is that number reused or quarantined)
- when is the number created (at creation, at first save, at release of doc)
- if a document is SavedAs to create a new one, does it use a new number or a variant of the previous number (and how does the macro get triggered)
- what happens when a user creates a file offline and needs to add it to the numbering system

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Andrew Lockton
Chrysalis Design, Melbourne Australia