My first thought is to create a 2-column table for all comments with one colume black and the other red with respective comments taking the space of one row.

JMO...

Thanks for your reply, unfortunately the minutes have to be kept in the format I showed in my example. It's surprising that there is no way to "tell" word, starting now, whenever I type something, no matter where it is, please make it be red and italics font ....