Word 2010: Table of Contents and Numberings

[ProfGiova]

Hi to everyone...



A client of mine is having an issue and I'm trying to help her. So here's a quick description...

• Basically, she wants to make a Table of Contents for a lengthy legal document.
• However, through the document she is using a "Numbered" list for Articles and Sections, etc.
• When she tries to create the Table of Contents, it doesn't bring the "Numbering", i.e. Article/Section. It just brings whatever the Article/Section name is.
• If I try to select the "Numberings", I can't because they're part of the automatic numbering
• We tried using heading/styles, but since the Section titles are in-line with the section text, whenever I create the TOC, it brings not only the section title but all the text from the section. Plus, Word doesn't allow me to use different styles within a same paragraph.
• We tried marking entries for the TOC, but it also doesn't include the automatic numbering.

So she wants something along this way...

Article I - First article
Article II - Second article

Section 1.1 - First section

Article III - Third article

----

Article I - First article

This is the first article, bla bla bla...

Article II - Second article

This is the second article, bla bla bla...

Section 1.1 - First section. This is the first section, bla bla bla...

Article III - Third article

This is the third article, bla bla bla...



So, what can we do?

[Charles Kenyon]

Word allows pulling part of a logical paragraph into the TOC using a Style Separator.

See:
How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly
Generating a Table of Contents - Complex Documents
How to create a table of contents in Microsoft Word by Shauna Kelly

Otherwise, you can mark text separately for a Table of Contents using TC fields just as you would for a Table of Authorities. The complex documents link above goes into both of these methods.

[ProfGiova]

Originally Posted by Charles Kenyon

Word allows pulling part of a logical paragraph into the TOC using a Style Separator.

See:
How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly
Generating a Table of Contents - Complex Documents
How to create a table of contents in Microsoft Word by Shauna Kelly

Otherwise, you can mark text separately for a Table of Contents using TC fields just as you would for a Table of Authorities. The complex documents link above goes into both of these methods.

We tried marking the text, but we would still have to add the "Article" and "Section" numbering field for each entry.

Anyway, I'm going to check the links you gave me. Thanks!

[Charles Kenyon]

Originally Posted by ProfGiova

We tried marking the text, but we would still have to add the "Article" and "Section" numbering field for each entry.

Anyway, I'm going to check the links you gave me. Thanks!

You can set up the numbering you want following the link about outline numbering.

[jec1]

Hi ProfGiova

If you upload the doc or email to Janine@msodocs.com I will take a look. Please remove sensitive data.

Janine@msodocs.com