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The difference in behaviour is related to the wrap format of the images. If they're in-line with text, Word is programmed to insert the captions that way too. If they're square, for example, Word is programmed to insert the captions into a textbox. IMHO, the latter is dumb, as there is no necessary connection between the caption and its image and the caption numbering becomes dependent on where the caption is anchored, and the anchor's order in the document, not on the anchor position of the image to which it relates. The treatment of inline images really isn't much better as it's all too easy to move the image without its caption.
The following macro embeds all images (i.e. Shapes & InlineShapes) in a document in tables with a row for Captions. Code:
Sub AddImageCaptionTables() Dim iShp As InlineShape, Rng As Range, Tbl As Table Dim i As Long, PicWdth As Single, VPos As Single Dim HPos As Single, VRel As Long, HRel As Long With ActiveDocument For i = 1 To .InlineShapes.Count If .InlineShapes(i).Range.Information(wdWithInTable) = False Then PicWdth = .InlineShapes(i).Width Set Rng = .InlineShapes(i).Range With Rng If .Characters.Last.Next.Text = vbCr Then .Characters.Last.Next.Text = vbNullString .InlineShapes(1).Range.Cut End With 'If you don't want a row for captioning etc, change the 2 in the next line to 1. Set Tbl = .Tables.Add(Range:=Rng, Numrows:=2, NumColumns:=1) With Tbl With .Cell(1, 1).Range.ParagraphFormat .SpaceBefore = 0 .SpaceAfter = 0 .LeftIndent = 0 .RightIndent = 0 .FirstLineIndent = 0 .KeepWithNext = True End With .Cell(1, 1).Range.Paste 'If you don't want to add captions, delete from here to 'End With' Set Rng = .Cell(2, 1).Range With Rng .Style = "Caption" .End = .End - 1 .InsertAfter vbCr .InsertCaption Label:="Figure", TitleAutoText:=" ", Title:="", _ Position:=wdCaptionPositionBelow, ExcludeLabel:=0 .Characters.First.Text = vbNullString .Paragraphs.First.Range.Characters.Last.Text = vbNullString End With .Borders(wdBorderLeft).LineStyle = wdLineStyleNone .Borders(wdBorderRight).LineStyle = wdLineStyleNone .Borders(wdBorderTop).LineStyle = wdLineStyleNone .Borders(wdBorderBottom).LineStyle = wdLineStyleNone .Borders(wdBorderHorizontal).LineStyle = wdLineStyleNone .Borders(wdBorderVertical).LineStyle = wdLineStyleNone .TopPadding = 0 .BottomPadding = 0 .LeftPadding = 0 .RightPadding = 0 .Spacing = 0 .Columns.Width = PicWdth End With End If Next While .Shapes.Count > 0 With .Shapes(1) VRel = .RelativeVerticalPosition HRel = .RelativeHorizontalPosition VPos = .Top HPos = .Left PicWdth = .Width Set iShp = .ConvertToInlineShape End With With iShp Set Rng = .Range .Range.Cut End With 'If you don't want a row for captioning etc, change the 2 in the next line to 1. Set Tbl = .Tables.Add(Range:=Rng, Numrows:=2, NumColumns:=1) With Tbl With .Rows .LeftIndent = 0 .WrapAroundText = True .HorizontalPosition = HPos .RelativeHorizontalPosition = HRel .VerticalPosition = VPos .RelativeVerticalPosition = VRel .AllowOverlap = False End With With .Cell(1, 1).Range.ParagraphFormat .SpaceBefore = 0 .SpaceAfter = 0 .LeftIndent = 0 .RightIndent = 0 .FirstLineIndent = 0 .KeepWithNext = True End With .Cell(1, 1).Range.Paste 'If you don't want to add captions, delete from here to 'End With' Set Rng = .Cell(2, 1).Range With Rng .Style = "Caption" .End = .End - 1 .InsertAfter vbCr .InsertCaption Label:="Figure", TitleAutoText:=" ", Title:="", _ Position:=wdCaptionPositionBelow, ExcludeLabel:=0 .Characters.First.Text = vbNullString .Paragraphs.First.Range.Characters.Last.Text = vbNullString End With .Borders(wdBorderLeft).LineStyle = wdLineStyleNone .Borders(wdBorderRight).LineStyle = wdLineStyleNone .Borders(wdBorderTop).LineStyle = wdLineStyleNone .Borders(wdBorderBottom).LineStyle = wdLineStyleNone .Borders(wdBorderHorizontal).LineStyle = wdLineStyleNone .Borders(wdBorderVertical).LineStyle = wdLineStyleNone .TopPadding = 0 .BottomPadding = 0 .LeftPadding = 0 .RightPadding = 0 .Spacing = 0 .Columns.Width = PicWdth End With Wend End With End Sub As coded, the macro inserts the caption row below its image If you want them to be above the images, swap the .Cell(1, 1) and .Cell(2, 1) references around (i.e. all .Cell(1, 1) references become .Cell(2, 1) and vice-versa).
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Cheers, Paul Edstein [Fmr MS MVP - Word] |
#2
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thanks for the info!
so I prefer the in-line captions because they create less white space and that's how the majority of the ones in this document are set up. I'm trying to convert the text box captions into in-line captions. Based on your info, if I change the format of the image to "inline" or "square" I should be able to control the type of caption that is created for it, correct? it doesn't seem to be working. if I remove the caption, change the image format to inline, then make a new caption, it still shows up as a text box. any suggestions? thanks again |
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