Table of Contents Hyperlinks

mrhuddman · #1 07-17-2014, 08:15 PM

I have created a table of contents in Word 2011 and I do not use page numbers so I create hyperlinks for each toc entry to their respective location in the book.

This takes FOREVER to do and when I update the toc it STRIPS all the hyerlinks out of my toc.

This is a royal pain!!!!

Is there a way to preserve toc hyperlinks and bookmarks when you update the toc?

Thanks!!!

macropod · #2 07-18-2014, 12:07 AM

Why are you manually creating hyperlinks? By default, a Word TOC functions as hyperlinks without all that extra work. If you prefer a hyperlink format, that's just a matter of choosing the appropriate options when creating the TOC.

mrhuddman · #3 07-18-2014, 07:58 AM

Perhaps I didn't explain myself properly.

Yes, Word can auto generate a toc with hyperlinks.

However, if you remove the page numbers you also remove the hyperlinks. The real issue here - Is there a way to auto generate a toc with hyperlinks and no page numbers?

macropod · #4 07-18-2014, 03:53 PM

That is easily done, by using the \n switch in the TOC field code. For example, if you select the TOC and press Shift-F9, you might see:
{TOC \h \z \u}
Simply add the \n switch, thus:
{TOC \h \z \u \n}
then press F9 to update the field.

mrhuddman · #5 07-18-2014, 04:07 PM

Paul I was pretty excited when I saw your solution, however, I forgot to mention I'm on a Mac and for some reason Microsoft does not treat switching the same on a Mac as it does on a PC.

Darn!

macropod · #6 07-18-2014, 04:55 PM

So what happens on a Mac with the \n switch?

mrhuddman · #7 07-18-2014, 05:08 PM

Absolutely nothing.

It's weird...

mrhuddman · #8 07-18-2014, 05:24 PM

This is a book for Kindle and I was just notified by the Kindle tech team the only way to make my Word toc hyperlinks is to completely finish the book and then go back and use bookmarks and hyperlinks to rebuild the entire toc (individually).

YIKES!

That is exactly what I was trying to avoid. Bad part is if you "update
" the toc Word kills all the bookmarks and hyperlinks in the toc and you have to start all over...

macropod · #9 07-18-2014, 09:15 PM

OK, so hiding the page #s isn't going to do what you need anyway.

In that case, what you probably need is a macro like the following to convert the TOC to hyperlinks. Do note, though, that hyperlinks don't update the way TOC fields do, so it's probably best to not do the conversion until the document is otherwise finalised.

Code:

Sub ConvertTOC2Hyperlinks()
Dim RngTOC As Range, RngItem As Range, StrBkMkList As String, StrTmp As String, i As Long
With ActiveDocument
  With .TablesOfContents(1)
    .Update
    For i = 2 To .Range.Fields.Count
      StrBkMkList = StrBkMkList & "|" & Split(Trim(.Range.Fields(i).Code.Text), " ")(1)
    Next
    Set RngTOC = .Range
  End With
  RngTOC.Fields.Unlink
  For i = 1 To UBound(Split(StrBkMkList, "|"))
    Set RngItem = RngTOC.Paragraphs(i).Range
    RngItem.End = RngItem.End - 1
    StrTmp = Replace(Split(StrBkMkList, "|")(i), "Toc", "HL")
    .Bookmarks.Add Name:=StrTmp, Range:=.Bookmarks(Split(StrBkMkList, "|")(i)).Range
    .Bookmarks(Split(StrBkMkList, "|")(i)).Delete
    .Hyperlinks.Add Anchor:=RngItem, SubAddress:=.Bookmarks(StrTmp).Range, _
      TextToDisplay:=.Bookmarks(StrTmp).Range.Text
  Next
End With
End Sub

mrhuddman · #10 07-19-2014, 09:28 AM

Paul,

Thank you for hanging in there with me - I really appreciate your efforts!

I'm new to Word and I'm unclear as to how to add this macro.

macropod · #11 07-19-2014, 03:15 PM

For Mac macro installation & usage instructions, see: http://word.mvps.org/Mac/InstallMacro.html

mrhuddman · #12 07-21-2014, 03:51 PM

Paul,

All is well now.

Thank you for hanging in there!!!

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