Hi all,

I am the Director of Technology for a small town in Massachusetts. Attached is a Word file created by our Town Clerk God-only-knows how many years ago.



On page 113 begins a section in red text that is new to the document. In the footers leading up to that you'll notice they say, for example, "XXV-4". This red section is to be "XXVI-1" with each subsequent page in that section only moving on t0 XXVI-2, XXVI-3 and so on.

But for some reason, I cannot for the life of me get it to do that! Huh?

If I manually change the footer to "XXVI-1" on page 113, it changes ALL the pages footers to that. ARGH!

I'd really appreciate any insight. Basically, the footer for each page needs to reflect the Article Number for the duration of pages that Article takes up.

I hope that all makes sense. Thanks in advance for any input.

Chris

Attached Files

Gen. Laws - May, 2014.docx (307.6 KB, 16 views)

Your document has far more issues than the ones you've identified to resolve. It's an abomination that looks to me like it's either been converted from a PDF or someone who doesn't know the first thing about word-processing has used whatever word-processor it was typed on as a typewriter. Every line in some paragraphs has been terminated by a paragraph break and spaces etc. used to force the alignment of subsequent lines and paragraph numbering has been done manually instead of using Word's numbering tools - even for the Article headings that use Word's heading Style and an auto numbering system! As such, the document would be a nightmare to maintain. Plus, such Styles as have been used have been used inconsistently, making it impossible to use Word's built-in features to create an intelligent Table of Contents, for example. Whoever is responsible for this needs to go on a basic Word users' course.

The page numbering is easy to sort out - it's just a matter of copying the previous Article heading's paragraph break to the new Article, then change the starting-from # to XXVI.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Hi Macropod,

You sir, are... Awesome. And you just stated what I cannot. Yes, it is an abomination, and yet it was created by someone without a clue. That person, like I said, is our Town Clerk. She's pushing 80. Don't ask,; there is nothing I can do about it.

Believe me, you're preaching to the choir here.

But that being said, if you could expand on this, I'd appreciate it:

How exactly? I know I should probably know this, but even I don't. Many thanks.

Chris

1. Go to the heading titled 'ARTICLE XXV'. Copy that paragraph's break (it uses auto-numbering, for the text, so you can't actually copy the text).
2. Go to the heading titled 'ARTICLE XXVI'. Paste the copied content immediately before that paragraph's break.
3. Delete the 'XXVI'
4. Click on the highlighted 'Numbering' dropdown on the Ribbon, then on 'Select Numbering Value' and set the value to XXVI.
Done.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

OK, feeling stupid myself now...
How? I selected the ARTICLE XXV, but don't see a way to copy the paragraph break.
Hopefully I can figure out the rest if I can get past the copy.

CB

If you click on the ¶ symbol on the Word ribbon's Home tab to toggle the formatting display 'on', you should be able to see the paragraph break to select & copy it.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I think that did it! Hmmmmm... Seem to have an issue with the "Statutes" section after that, but let me run it past "the creator" and get back to you. One problem seemingly solved. Out of a million in this document. ;-)