You could set up a letterhead template. See http://wordfaqs.mvps.org/LetterheadRibbon.htm.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

Thank you Stefan, my research has led me towards creating templates and Userforms to collect the personalized info. This sounds similar to what you are recommending.

Barbara

UserForms will be a bit more "advanced" than what I had in mind. :-)

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

Thanks for all the Charles and Stefan! I'm already gaining an understanding of some of the different approaches. Maybe if I explain what I'm trying to accomplish more specifically you can help me find a good approach.

I have about twelve different letters -- all include letterhead and have the same page layout and formatting. The content of the letters are different. Each letter has about 8-10 fields for unique recipient information (names, addresses, dates, license numbers, etc.). I will also need to share the completed templates across my work team of five people. Usually only one or two of the same template are created for different recipients during a work session but the user may be generating 15-20 letters using different templates and different unique recipient information. For example, we may send Letter One to Clients A and C, Letter Two to Client Z, and Letter Five to Clients E and F. Would a mail merge be practical for that need?

The two problems I am trying to solve are that it is not very efficient to cut and paste. Over the course of a month my team sends out several hundred letters so this inefficiency is really multiplied, error-proofing the letters is an issue also.

So far my research indicates that I could create a template for Letter One.dot that would have bookmarks for the unique recipient information, embed a macro that would open a UserForm that would collect the unique recipient information and merge it into the letter. Am I making it too complicated?

Thanks again for the helpful suggestions, I'm looking forward to your further thoughts and ideas.
Barbara