Hello,
It would be really helpful if you can provide me answer to the question.I Combined two documents in to source document which are of different formats.Mainly alignment is a problem.As the documents are huge cannot move page by page and format everything.I would like to use the same format of source document.

Thanks


Anusha

I do not understand "alignment" in this context.

Orientation?

Margins?

How are you combining the documents?

Alignment in the case includes orientation.Even format is also not consistent.
I am inserting the new document in the source document by using Insert text From file option.

I am given with so many documents that are differently formatted and I am required to merge all of them in a single document with common format.Document should look as a single document instead of merge of multiple documents.

There is no easy solution unless you can get uniformity in the source documents.

This starts by creating them based on a single common document template. Styles need to be used consistently. The same Styles used for body text, for headings, for quotations, etc. It is very difficult to get separate authors to do this.

The alternative is to import each document into a new document based on that template and apply the formatting, using styles, to each of these new documents.

If you put a continuous section break at the end of each component document, that may help.

Do NOT use the Master Documents "Feature."

Thank you Charles

One quick question.What is the actual purpose of section break.I have gone through many articles but i miss clarity.

Word puts content into containers including paragraphs and sections.

A section break defines a new section container. That container includes text but also information about headers, footers, margins and page orientation.

Inserting a continuous section break at the end of each included document (in the original document) helps retain that section information when the document is inserted into another document. I do not know that this will be perfect but it can help isolate the included documents from one another.

For more about sections and what they control, see Sections / Headers and Footers in Microsoft Word 2007-2013.

What is the use of paragraph marks in word?

Their use is to separate paragraphs; they often get abused, though, being used to insert line spaces between paragraphs that aren't properly formatted with the correct before/after space settings. Some people abuse them so badly that they use them to push text to the next page instead of using a page break or a Section break.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

A paragraph is, for the writer, a discrete part that is about a core idea. In Word it is some text followed by a paragraph mark. It ought to be a logical paragraph as well. The paragraph in Word is one of those containers I was talking about. The paragraph mark in Word carries a number of formatting commands for the paragraph. I believe the count is about fifty different things that a paragraph mark can contain about the text that comes between it and the beginning of the paragraph.

The simplest (least data-intense) paragraph marks are those that simply tell Word which paragraph Style is to be used for formatting. Essentially it is a reference to Word to "look here" to the style definition to decide what formatting is to be applied to the paragraph.

If you use paragraph marks to add vertical space in a document, you are misusing them. You are adding complexity to your document file. This makes for more effort to edit it. For Word, it requires more effort, more processing, to print or display. This can contribute to document corruption, a document becoming unusable.

Basic concepts of Microsoft Word: An introduction by Shauna Kelly

I'll say first - make a copy of the doc to play with - in case you find out that you've made a mess.
If the whole doc should have the same page orientation, columns, headers/footers, etc - you may wish to remove all section breaks.
Section breaks exist so you can separate chunks of the doc for such purposes as columns and etc.
An interesting experiment would be to select everything (ctrl-A) and press Ctrl-spacebar. This will remove manual formatting such as font size and selection.
Then select all and try Ctrl-q. This reverts all paragraph properties to their paragraph styles. (indents, numbering, etc.)

This may turn out to be a version of the doc that you throw away and go back to your original? That's ok, this is a learning experiment. Make sure to make a fresh test copy so you can blow it up again without losing anything.
But then you can apply styles and see what they do. And when you have a style applied in multiple places, you can adjust the style properties and see everything magically adjust to your new settings. Beats the heck out of manually formatting everything!

Oh, yes - while you're playing, turn on the display of para marks, maybe all formatting marks?
That helps you understand what you have in there, and can help you understand how to fix things.
Have fun in your voyage of discovery!

jmaechtlen: Kindly don't resurrect ancient threads (this one was last active over 7 years ago), just to post content that is hardly likely to help resolve problems that have long since been dealt with.

See also the Combine Multiple Word Documents 'Sticky' thread at the top of the Word VBA forum: https://www.msofficeforums.com/word-...documents.html

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]