How can I excerpt just the headings of my document?

[peytontodd]

I have to present the table of contents of a book I just wrote as part of the prospectus to be submitted to a potential publisher. The entire table of contents, which consists of headings four levels deep (i.e. 1, 1.1, 1.1.1, 1.1.1.1), is visible in the Document Map. How do I make an electronic copy of that and only that for insertion into the prospectus (which I'm also preparing in Word).



Thanks for your help.

[macropod]

Simply copy your TOC field and paste it into another document, then press Ctrl-A, Ctrl-Shift-F9 to convert the field to text.

[peytontodd]

My first reaction was: Oops! I don't have a TOC field, or if I do, I don't know where it is. All I did was just apply the appropriate heading style to each heading after I typed it, and the document map got built. Then I decided to consult Help and found out that all I have to do is click the Table of Contents button. Then I was able to simply cut and paste the table of contents that it built for me into the document where I need to cite it. So thanks.

P.S. I still don't see an actual Table of Contents 'field', though.

[macropod]

Originally Posted by peytontodd

I was able to simply cut and paste the table of contents that it built for me into the document where I need to cite it.... I still don't see an actual Table of Contents 'field', though.

The Table of Contents field is what Word inserted and you cut & pasted. If you don't 'unlink' the field in the document you pasted it to, as per my previous post, you'll lose its contents when anything in the destination document causes the field to update (eg printing).

[Charles Kenyon]

You created the field and it builds the TOC for you. You can toggle display of fields by pressing Alt-F9. You want to toggle back when you are done looking, though.

[peytontodd]

Since I want only the document map, not the table of contents to be part of the book document at this time, I didn't save the changes to the book document that created its table of contents. Currently, the table of contents is indeed absent from the book document when I load it anew (since it never got saved in the first place), but it still appears in the prospectus right where I pasted it. So did the above process un-link it somehow?

Interestingly, the full table of contents now in the prospectus gets selected when you click on any part of it, and a Ctrl-click link 'invitation' appears in a screen tip. However when you Ctrl-Click it, it takes you to the top of the prospectus document, and does not complain that it can't find the book document where the table of contents was initially created.

Also: Now that I have the table of contents of the book in the other document, is there any way I can change its status to simple text, so that it is not immediately selected in its entirety when one clicks on any part of it?

[macropod]

Unless you unlink the TOC, by converting it to text as per my advice in post #2, you run the risk of ending up with a field that says "No table of contents entries found." or contains headings for your prospectus document rather than from your book. Once you unlink the TOC, the other issues will go away.

[peytontodd]

That all works, but even after I change the TOC to text in the manner you suggested, the entire TOC seems to remain a single field (if you click on any part of it, the whole thing is selected), and hovering the mouse over it causes Word to display the message that one can Ctrl-Click to follow a link to it (or ti the particular clicked on part of it), links which do not work when the TOC is posted to another document, but still claim to be there.

How can I turn it into true text and nothing to but text?

Peyton

[macropod]

Originally Posted by peytontodd

That all works, but even after I change the TOC to text in the manner you suggested, the entire TOC seems to remain a single field ...
How can I turn it into true text and nothing to but text?

If you follow all the steps I posted, the TOC cannot remain as a field - it must be converted to text. Somehow, I suspect you missed the Ctrl-A step before pressing Ctrl-Shift-F9. Either that or your Word installation is broken ...