I'm looking for a good, complete tutorial on how to use all the links available in MS Word. I have a form that collects personal data on page one, and I want all that to show up at the top of all subsuquent pages in the form. I think using bookmarks and cross-references will do it, but I'd really like some documentation showing the exact process.............or help from anyone in the forum that is familiar with this or works with it frequently.

Hi greendean,

You don't need either bookmarks or cross-references for this. Instead, if you apply a unique character Style or paragraph Style to the data (which you might solicit via a content control, you can have it appear in the header via a STYLEREF field that references the Style. See:
http://office.microsoft.com/en-us/wo...005186193.aspx
http://wordfaqs.mvps.org/StyleRef.htm

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

… and perhaps an assortment of visually identical styles so you can pull different elements of the personal data ["given name", "family name" by way of trivial example] into the header with different STYLEREF fields?

Thanks for the replies. I read through the Microsoft article, and I'm still not sure that will do what we need. The particular form in question has six fields that are filled in uniquely every time a new person is involved. The fields are such as Name, Position Title, Start Date, etc. Those words are hard printed on the form and followed by a text entry field for the new data. It is the information in those text fields that needs to be captured and displayed at the top of subsequent pages, but not necessarily in a header. The styleref seems to apply to static data that doesn't change on each 'new' iteration of a document. Not sure it will apply to information that is 'new' on each form. Or maybe I don't completely understand how it's supposed to function. I've attached the form so you can see what I'm referring to.

Attached Files

Request for Offer Letter Rev 2012.doc (105.5 KB, 11 views)

Hi greendean,

Why would you have something that you "want all that to show up at the top of all subsuquent pages in the form" and not put it into the page header?

FWIW, StyleRef fields in the body of a document don't update dynamically the way they do when they're in a header or footer.

I've had a look at your form and it's also not at all clear where on the subsequent pages this information is to appear.

Aside from the above, since you're using formfields, see: http://gregmaxey.com/word_tip_pages/repeating_data.html

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Paul,

Thanks again for the reply. This is a case where the users of the form are NOT tech savvy enough to really work headers/footers. The managers who fill out the form wan the data to appear right-justified at the top right of each page after page 1. Regardless, I did figure out the issue. If you click on the form field to enter text, it changes the bookmark that is that form field, and hence the loss of cross reference. By placing the cursor at the end of the field and backspacing into the field, one can enter the data and it will show up where wanted. I also verified that it indeed also work by putting the cross references in the header - in case they want to do that at some point.
Again, thanks for your replies. Also, if you would please delete the form I sent.

That suggests you're not using your formfields properly. In a document with forms protection, a formfield's bookmark doesn't get deleted that way.

In any event, the StyleRef solution I suggested has nothing to do with either formfields or bookmarks.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]