Fellow Forum Members,
Chapters 1-9 in a WORD 2007 file I'm working on are setup as portrait pages. However, Chapter 10 is setup as 11"x17" pages in landscape mode known as FOLDOUTS. What is making Chapter 10 very difficult is the required military page numbering standard. It goes like this:
Page 1 Number must read as: FP-1 (FP-2 blank)
Page 2 is BLANK (nothing on it)
Page 3 Number must read as: FP-2 (FP-3 blank)
Page 4 is BLANK (nothing on it)
Page 5 Number must read as: FP-3 (FP-4 blank)
Page 6 is BLANK (nothing on it)
Page 7 Number must read as: FP-4 (FP-5 blank)
Page 8 is BLANK (nothing on it).............and so on

In other words, every ODD numbered 11"x17" page contains a Schematic
and every EVEN 11"x17" is totally BLANK (backside of schematic page)
How do I get WORD 2007 to custom number the page numbers with "FP" prefix and not a Chapter Number Prefix?

Also what is the best type of page break to use in order to account for blank pages?



Lastly, my figure numbers need to read as: "Figure FO-#. Blah Blah Title", is it possible in WORD 2007 to insert a custome figure label? In this case my custom figure label is "Figure FO-#"

Any tips will be greatly welcomed. THanks.

Please disregard the Custom Figure Labels.
I was not aware that Word 2007 supports this feature in the
"Insert Caption" dialog box" However, still having problems with the
page numbering due to the requried BLANK pages. Any help will be greatly appreciated. Thanks.

Fellow Forum Members,
Through some research I learned the code below is designed to generate blank pages:

{IF{=MOD({PAGE},2)}= 1 {QUOTE 12}}

However, I'm having a problem making it work. In my case I have 20 schematics each on a 11"x17" page and each needs to show a blank page on the back side. What is the correct BREAK to insert in conjuction with the code below?

{IF{=MOD({PAGE},2)}= 1 {QUOTE 12}}

Is using twenty ODD PAGE Section Breaks with the code above the best choice? Any tips will be greatly appreciated. Thanks.

I need help. Chapters 1 through 9 use a numbering scheme that looks like this:
1-1
1-2
1-3

The "1" represents the Chapter Number and what follows the hyphen is the page number itself.

However, for Chapter 10 the military standard requires:

FP-1
FP-2
FP-3

In short, I need to figure out how to prevent WORD 2007 to not display the CHAPTER NUMBER on the left side of the hyphen. Instead I need WORD to display the text "FP-" followed by an auto generated page number field. I can't find any button in WORD that will allow me to drop the CHAPTER number from the page number and add my own custom prefix label. Also I need the blank page on the backside to be counted even though the page number does not display on the backside blank page. Any help will be greatly appreciated. Thanks in advance.

Hi Binar,

The field code '{IF{=MOD({PAGE},2)}= 1 {QUOTE 12}}' is designed to insert a blank page if the page on which it appears is an odd-numbered one. Ordinarily, it would be located after the content on the potentially-odd page.

As you don't have potentially-odd pages, but definitely-populated odd and blank even pages, the field code shouldn't be necessary - neither should the odd-page Section breaks. All you should need is manual page breaks to insert blank pages between the used ones.

That leaves the page numbering. This can be handled via a field in the page header, coded as:
{IF{=MOD({PAGE},2)}= 1 "FP-{PAGE}"}

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Macropod,
Thanks a lot for your last post. The code below:
{IF{=MOD({PAGE},2)}= 1 "FP-{PAGE}"}
Not sure how I make your field code work. Through Gooogle I learned pressing Control Key + F9 is suppose to let one insert a field code. I tried this out and no FB- page numbers display. I would be very grateful if you can let me know how I correctly insert it. Thanks.

Did you use Ctrl-F9 for all 4 pairs of field braces?

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Macropod,
Thanks for your last post. Sorry, I think I did it wrong. I went to the area in the footer where I need the "FP" page number to display and then hit CNTRL + F9. This made a left and right brace automatically appear. In the middle of these two braces I pasted your code below in its entirety:

{IF{=MOD({PAGE},2)}= 1 "FP-{PAGE}"}

If I launch the NUMBERING LIBRARY dialog window I do see a selection that shows "FP-". However, when I apply it, it does not work. In addition, it shows what I think are four letter spaces to the right of the hyphen which i do need. The military standard is:
FP-1
FP-2
FP-3
FP-4
FP-5 . . . and so on.

Moreover, can you advise me on how I could remove the code I incorrectly pasted. I have looked all over WORD to find a way I could delete this code and it's hiding in a place I can't find.

As for the correct way to paste this code below is my accounting of the pairs as I understand them:

#1. CNTRL+F9 then paste in between the braces: {PAGE}
#2. CNTRL+F9 then paste in between the braces: {=MOD({PAGE},2)}
#3. CNTRL+F9 then paste in between the braces: {PAGE}
#4. CNTRL+F9 then paste in between the braces: {IF{=MOD({PAGE},2)}= 1 "FP-{PAGE}"}

Not sure if the above is correct. I would appreciate it if you can let me know if I am understanding the pasting procedure correctly. Thanks again for the help. This operation you are helping me with is rather tricky.

To delete an incorrectly-input field, press Alt-F9 to expose the field codes. Then select the field and delete it. Pressing Alt-F9 again toggles the field code display off.

To create the field correctly:
1. Press Ctrl-F9 three times, so that you end up with three nested fields, thus { { { } } }
2. Move the insertion point to the left of the last field brace and press Ctrl-F9 once, so that you end up with { { { } } { }}
3. Now type in the rest of the field code so that you end up with {IF{=MOD({PAGE},2)}= 1 "FP-{PAGE}"}. Note the spaces each side of the '1' in the field code. You must include them. When you're done, press F9 to update the field.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Macropod,
Thanks a million for your last post. I followed your instructions to the letter and the field code works like a charm. IT'S AMAZING! I am impressed with how it works on a 6 page test I conducted summarized below:

Page 1 displays page number: FP-1
Page 2 displays page number: NOTHING
Page 3 displays page number: FP-3
Page 4 displays page number: NOTHING
Page 5 displays page number: FP-5
Page 6 displays page number: NOTHING

My last question regarding this field code is whether this field code can be modified to account for the BLANK pages themselves as shown in the example below:

Page 1 displays page number: FP-1 (FP-2 Blank)
Page 2 displays page number: NOTHING
Page 3 displays page number: FP-3 (FP-4 Blank)
Page 4 displays page number: NOTHING
Page 5 displays page number: FP-5 (FP-6 Blank)
Page 6 displays page number: NOTHING

The Military standard requires the BLANK pages also be counted as shown in the example above. To do this, would require a field code that counts two separate page numbering streams. Is it possible for a single field code to handle two different page numbering streams but only allow ODD FP-# page numbers be picked up on the LIST OF FIGURES which follows the TABLE OF CONTENTS in the front of the manual?

In other words, the LIST OF FIGURES will be obligated to show in the Page Number Column page numbers that look like this:

Schematic A..........FP-1 (FP-2 Blank)
Schematic B..........FP-3 (FP-4 Blank)
Schematic C..........FP-5 (FP-6 Blank)

In reality the Military standard specifies the LIST OF FIGURES to look like this:

Schematic A..........FP-1
Schematic B..........FP-3
Schematic C..........FP-5

I am very curious to know what your opinion is regarding whether a single field code can handle two separate page numbering streams and at the same time only allow the ODD page numbers be included in the LIST OF FIGURES. If you feel up to it a final post that includes such a field code would be my final request in this thread. Thank you very much, I am very appreciative for what you have taught me so far. I'm glad you are so generous with what you know because making WORD 2007 conform to Military standards is very complicated.

You could change the field to:
{IF{=MOD({PAGE},2)}= 1 "FP-{PAGE} (FP-{={PAGE}+1} Blank)"}
You can edit the existing field code, simply by adding the '(FP-{={PAGE}+1} Blank)' part. However, whilst that will take care of the numbers on the pages themselves, your list of figures will only show:
Schematic A..........1
Schematic B..........3
Schematic C..........5
That's because the page #s in your List of Figures are the actual page #s, not what the field manipulations show.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Macropod, thanks for your last post. I tested out your new field code and got the result below:

FP-1 (FP-!Undefined Bookmark, PAGE+1} Blank)

My hunch is because the quantity of braces you have in the field code is 11. This does not allow for each brace to be paired with another brace. I tried making it work with 12 braces with no success.

As for your first field code that looks like this:
{IF{=MOD({PAGE},2)}= 1 "FP-{PAGE}"}

It works like a charm on my home computer. However, when I tried it out at my job site on the 600 page WORD file the field code does not work. I input it exactly as I did at home and when I hit F9 the field code does not output "FP-1". It outputs nothing at all. Not even an error message. So as a control test I opened a virgin WORD file. In the virgin file your field code works like a charm. So my conclusion is that my 600 page Word file at work is somehow corrupted and that's why the field code don't work. I tried an "Open - Repair" operation and still no luck. Tomorrow my strategy is going to be to open a virgin file and setup the field code and schematics as I need it. Then I'm going to cut and paste 600 pages from the corrupt file and cross it over to the virgin file. I hope this will produce some positive results. Any opinion welcome.

Thanks again for your last post.

Did you use Ctrl-F9 to create the two new pairs of field braces for the '(FP-{={PAGE}+1} Blank)' part? (note: I corrected a typo in the field code after my original post.)

As for your work document, you need to check that the Schematics portion does, in fact start on an odd page and that it's not using all those Section breaks you referred to earlier.

FWIW, it also occurs to me that the page numbering fields for your Schematics portion could be greatly simplified by the use of a 'different odd and even' page layout for that portion. With such a setup, you could insert just the following field code & text in the odd-page header:
FP-{PAGE} (FP-{={PAGE}+1} Blank)

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Macropod,
Thanks a million for your last post. Great news, I followed your instructions and now I finally got all 145 schematics flowing nicely and numbered correctly with that crazy FP numbering scheme the Military standard specifies. Making the changes you advised somehow enabled the 600 page document to finally accept the last field code you posted. Before the changes the document was not accepting the field code at all. This thread is now SOLVED (thanks again, you are the best WORD 2007 guru in the entire world!).

However, just as I thought I was going to be done making postings on this forum, today I discovered a totally new problem that requires I create yet another post. I'm giving it the title: " Figure CrossRef Fields Truncating sentences ". I really hope you can take a look at it and provide an opinion because this has really got me nervous.